Job Description

Closing Date:04.05.25 (this may change dependent on response)Shortlisting to take place after closing date: commencing 05.05.25Interview expected to take place in the week following shortlisting: commencing12.05.25We are looking for an enthusiastic and motivated individual to fulfil the role of Administration Team Co-ordinator. You will work closely with the Administration Services Manager providing administration leadership, management, training and support to become part of our highly valued Therapy team.The successful candidate will have a positive "can-do" approach and be able to work on their own initiative. You will have excellent organisational and IT skills and be a good communicator both face to face and on the telephone. You will be confident, enthusiastic, and eager to learn with experience of dealing with conflicting demands. You will be an excellent team player and will provide patient coordination and care in ensuring a smooth and efficient pathway for patients navigating through the Therapy services.Bradford is a vibrant, diverse, multicultural city with a wide range of entertainment and leisure activities available locally. There are good road/rail networks to Leeds and the M62 corridor, with easy access to the Yorkshire Dales and the South Pennines.We can offer a staff gymnasium at Bradford Royal Infirmary, excellent pension scheme and advice on childcare.Main duties of the jobTo provide a comprehensive administration service to support the day to day running of the Physiotherapy/ Occupational Therapy/ Speech and Language Therapy team.To access a number of different electronic systems eg Cerner EPR, Systmone, Compucare etc to ensure that therapy data is recorded accurately and in a timely manner. To use electronic data systems such as e-rostering to produce regular compliance reports for managers eg sickness. To be responsible for ensuring that all staff data is recorded accurately on the Trusts e-roster system, ensuring information is updated in a timely manner, and responding to staff queries/ issues as required.To work with the Administration Manager to provide leadership management, supervision, and development of an effective flexible administrative support team. In addition the post holder will have an important role in assisting the Administration Manager as a focal point for communication for all staff within the admin/secretarial team. To supervise and delegate work to admin/secretarial staff, participate in Trust and local inductions for new starters, staff training, appraisals, approving annual leave and managing sickness.The post holder will support the Therapy team in delivering a high standard of care to patients. This will involve being in daily contact with staff, patients and other members of the multi-disciplinary team.About usOur People Charter outlines the behaviours we can expect from one another and what you can expect from Bradford Teaching Hospitals Foundation Trust:

• We value people
• We are one team
• We care

We're keen to meet people who share these values and are passionate about delivering the highest quality of care to our patients.Date posted24 April 2025Pay schemeAgenda for changeBandBand 4Salaryxc2xa326,530 to xc2xa329,114 a year pro rata for part timeContractPermanentWorking patternFull-time, Part-timeReference number389-25-7149766Job locationsBradford Royal InfirmarySmith LaneBradfordBD9 6DAJob descriptionJob responsibilitiesPlease see the attached job description and personal specification for details of the main duties of the role Job descriptionJob responsibilitiesPlease see the attached job description and personal specification for details of the main duties of the rolePerson SpecificationQualificationsEssential

• NVQ Level 3 in Business administration or equivalent*
• Good standard of education equivalent of Maths and English GCSE at Grade C or above*
• RSA2 Typing

ExperienceEssential

• Administration experience for clinical team/ working in customer /patient focused environment
• Working experience/knowledge of computers, spreadsheets, data input and word processing and databases. Able to produce reports from excel and other data systems
• Experience of working in hospital/ NHS environment

Desirable

• Experience of managing staff

SkillsEssential

• Excellent communication skills at all levels, verbal and written
• Effective organisational skills, prioritising and time management skills
• Able to work on own initiative and as part of a team

KnowledgeEssential

• Understanding of Information Governance and Confidentiality
• Understanding of equality and diversity issues and how this affects patients, visitors and staff

Person SpecificationQualificationsEssential

• NVQ Level 3 in Business administration or equivalent*
• Good standard of education equivalent of Maths and English GCSE at Grade C or above*
• RSA2 Typing

ExperienceEssential

• Administration experience for clinical team/ working in customer /patient focused environment
• Working experience/knowledge of computers, spreadsheets, data input and word processing and databases. Able to produce reports from excel and other data systems
• Experience of working in hospital/ NHS environment

Desirable

• Experience of managing staff

SkillsEssential

• Excellent communication skills at all levels, verbal and written
• Effective organisational skills, prioritising and time management skills
• Able to work on own initiative and as part of a team

KnowledgeEssential

• Understanding of Information Governance and Confidentiality
• Understanding of equality and diversity issues and how this affects patients, visitors and staff

NHS