Job Description

Marine & Civil Solutions Ltd, MCS Scaffolding Ltd, MCS Subsea Ltd and MCS Pressure Washing Services Ltd are a family run group of business' who are looking to appoint a new administration assistant to support the office manager in a personal assistant capacity for tasks linked to all four companies.

Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team to act as a personal assistant to our managemnt team. The ideal candidate will possess strong organisational skills and a professional demeanour, as they will be responsible for supporting various administrative functions within the office. This role is essential for ensuring smooth operations and providing excellent service.

Duties

Manage daily office operations, including clerical tasks and data entry. Maintain organised filing systems, both electronic and paper-based. Answer phone calls with professionalism, demonstrating excellent phone etiquette. Assist in scheduling appointments and managing calendars for team members. Prepare documents, spreadsheets and emails. Monitor emails and support managers with organising actions and responses. Assist with travel and accommodation bookings. Assist with purchasing for the office and our various construction sites. Support team members with administrative tasks as required to enhance overall productivity.

Qualifications

Proficiency in Microsoft applications (word, excel, outlook) Proficiency in using apple Mac, phone and iPad devices Strong clerical skills with attention to detail in data entry tasks. Excellent organisational abilities to manage multiple tasks effectively. Familiarity with Xero is preferred but not essential. Previous experience in an administrative role is preferred. Strong communication skills, both written and verbal, with a focus on professionalism. Ability to work independently as well as part of a team in a fast-paced environment.
If you are enthusiastic about contributing to a dynamic team and possess the necessary skills, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: 13.25-15.00 per hour

Expected hours: 20 per week

Benefits:

Company pension Free parking On-site parking
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Admin assistant/Personal assistant