Job Description

Job Overview

We are seeking a highly organised and efficient Administrative Assistant to support our Exports Team with a variety of clerical and administrative tasks. The successful candidate will play a vital role in ensuring smooth daily operations by handling correspondence, maintaining records, and providing exceptional support to colleagues and clients alike.

This paid position offers an excellent opportunity for individuals looking to develop their administrative skills within a professional small team.

Responsibilities

Preparing and processing exports documentation accurately and in compliance with regulations. Coordinating with internal teams and external partners to ensure timely and efficient shipments. Handling incoming and outgoing correspondence via email and telephone, employing professional etiquette Tracking and monitoring export orders and assist with resolving any issues promptly Data entry and maintaining accurate records using Microsoft Office and Google Workspace applications Communicating effectively with freight forwarders, customs agents and clients. Assisting with invoicing using bespoke in house software. Filing and archiving documents in both physical and digital formats Supporting various administrative projects as required to ensure operational efficiency Providing general clerical support including photocopying, scanning, and handling all kinds of documentation

Skills

Ability to work to a high standard in a fast paced, often time-critical environment Proficiency in computer skills including Microsoft Office (Word, Excel, Outlook) Excellent data entry accuracy - attention to detail is critically important. Strong communication skills both written and verbal with the ability to communicate clearly and professionally Able to demonstrate organisational skills with the ability to prioritise tasks effectively Previous logistical and administrative experience is preferred but not essential for motivated learners
Salary negotiable to be discussed at interview stage.

Opportunity to develop skills in international trade and logistics

Typically 3 hours per day 5 days per week - however daily hours and start / finish times are not fixed and can be discussed at interview stage.

Job Type: Part-time

Pay: From 12.21 per hour

Expected hours: 15 per week

Benefits:

Flexitime
Work Location: In person