Job Description

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Administrative Assistant

At an exciting time in our journey towards outstanding, we are seeking a capable and enthusiastic Administrative Assistant to support our busy office functions and to provide a professional front of house service. The ideal candidate will be a suitably experienced, self-motivated and an enthusiastic individual who is capable of working under their own initiative and part of a team.

The position offers an excellent opportunity for candidates with a vision to help inspire pupils as we move forwards in our new school. Previous experience in a school environment is not essential. However, excellent administrative and skills and your desire to provide a professional and courteous image at all times in order provide a high level of customer focused service is a given.

The post is for 'Term Time + 3 weeks' applicants.

For enquires and further information, please e-mail: dpark@byrchall.wigan.sch.uk

Salary FTE - 25,583 to 26,842 Term Time + 3 Weeks - 23,031 to 24,148

Start Date As soon as possible

Contract Permanent

Working Time 37 hours per week

Work Pattern Monday to Friday. Hours to be agreed between 7.45am and 5pm

Application forms are available from the school website: www.byrchall.wigan.sch.uk.

Please email completed application forms to dpark@byrchall.wigan.sch.uk applications will be considered upon receipt.

CVs will not be accepted.

Applications should be returned to the School Office via email to delkin@byrchall.wigan.sch.uk by

9:00am on Friday 12 December 2025

Applications will be reviewed upon receipt.

Please note: this advert may close early of the post is successfully filled before the advertised closing date. Early application is therefore advised. We strongly encourage all prospective applicants to browse our social media channels which provide an insight into school life.

Yours sincerely,

Mr P Paul

Headteacher

Instagram:

@byrchall1588

X:

@byrchall

CONTRACT

Term Time + 3 weeks

KEY PURPOSE:

The post holder will work across the school to support staff with various administration tasks including reception duties, typing, reprographics, HR, Finance and general administration. Initially, they will be required to work predominately in the SEND Provision office in a forward facing capacity.

This post contributes to continuous improvement in young people's learning experiences. You will set a positive personal example of a friendly and respectful service, and have a special regard for the development and needs of young people. Specifically, as Administrative Assistant this will be achieved through excellent attendance, punctuality and high-quality performance in relation to planning, preparation, and implementation of your work.

Duties and Responsibilities

General

To undertake reception duties such as answering the phone and emails and to respond to general enquiries from staff, visitors and parents Provide personal, administrative and organisational support, as required
Organise and distribute income and outgoing post

To undertake a range of administrative and IT based tasks

To undertake tasks associated with provision of the school's reprographic service.

To maintain reprographic supplies to include ordering of new stock as required.

To take notes/minutes of meetings as required.

Produce a range of data and provide reports as directed.

Provide support in maintaining and updating manual and computer records/returns and management information systems as directed.

Maintain and collate registers, pupil reports and any other information as directed.

Assist with organising parents' evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required

Assist with the organising of the school's Open Day and Open Evening, including the organisation of associated administrative tasks

The post holder may be required to undertake pupil first aid/welfare duties including liaising with parents/carers and staff.

Any other duties commensurate with the grade as directed.

General Responsibilities

To carry out duties in the most effective, efficient and economic manner available.

To continue personal development in the relevant area.

To participate in the staff review and development appraisal process.

To be aware of the School's duty of care in relation to staff, students and visitors and to comply with the health and safety policies at all times.

To establish and maintain positive, constructive and professional working relationships with staff, visitors, students, parents and all other stakeholders of the school.

To be aware of and comply with the codes of conduct, regulations and policies of the School and its commitment to equal opportunities. Act in a courteous way at all times in communications with both colleagues and other school stakeholders.

Personal Qualities

Work co-operatively with, and in support of all staff in school (including the work of other team members) by undertaking such additional duties as are reasonably commensurate with the post and level of responsibility.

Be proactive and organised taking responsibility for completion of own workload.

Review and develop own professional practice, undertaking training as required.

Develop good working relations with other colleagues and promote a positive impression of the support services in all circumstances, identifying areas for improvement.

Help foster a positive culture by upholding the vision and aims of the school.

Have due regard for data protection, confidentiality, child protection and health and safety policies.

Work with pupils and staff in courteous, caring and responsible manner.

Work with visitors in such a way that it enhances the reputation of the school.

Support the school in helping to prepare for external inspections (i.e. OFSTED)

Help protect the school environment by making sure working areas (including shared areas, stockrooms and workstations) are tidy, clutter free and safe to use.

As a user of the school's network, comply with the school's IT policy and social media policy and understand that the school may monitor your emails and internet activity.

School Ethos

Play a full part in the life of the school community, supporting its distinctive mission and ethos and encouraging staff and students to follow this example.

Support the school in meeting its legal requirements for worship.

Promote actively the school's corporate policies.

Comply with the school's health and safety policy and undertake risk assessments as appropriate.

Health & Safety

In line with the Health & Safety at Work Act colleagues should be aware of the duty of care and follow reporting procedures as determined by the Governors.

The details contained within this job description reflect the content of the job at the date it was prepared. Existing duties may no longer be required and other duties may be gained without changing the general nature of the post or the level of responsibility entailed. Consequently, the Trustees of Byrchall High School will expect to revise the job description from time to time and will consult the postholder(s) at the appropriate time.

Job Types: Full-time, Permanent

Pay: 23,031.00-24,148.00 per year

Work Location: In person