Job Description

Please Note: An

application form is required to be completed

to apply for the role which is available on our website www.olqp.org.uk or by emailing n.barber@olqp.lancs.sch.uk

Interview date: Friday 24th October 2025

Salary:

Grade 4, point 4 - 6 25,185 - 25,583 (pro rata)

Actual salary: 9,340 - 9,487

Hours :

15 hours per week, Term Time plus 3 weeks during school holidays

Governors are seeking to appoint an enthusiastic Administrative & Operational Assistant. The post holder will be part of the Administration Team and will provide general administrative and operational support for a range of school areas including Reception, Finance, Special Educational Needs, Admissions and Marketing. This is a dynamic role and having the flexibility to move between tasks is essential. If you are looking for a role where you won't be sat at a desk all day but wish to deliver great Customer Service, please apply.

The post holder will be expected to show commitment, flexibility, patience, professionalism, enthusiasm and the ability to work on his/her own initiative with excellent organisational and communication skills.

Duties & Responsibilities:

To represent the school in a professional manner and provide excellent service to both internal and external callers and visitors. Undertake Reception duties - Provide a point of contact for parents/visitors/student/staff. Receiving visitors - meeting all Safeguarding and DBS requirements, as appropriate. Switchboard - making outgoing calls as requested - receiving incoming calls - referring callers to appropriate members of staff. Use email facility to forward messages. To increase efficiency, calls must be transferred immediately to the appropriate member of staff. Messages should only include basic relevant details. When parents phone school, use the opportunity to check personal contact details e.g. phone numbers, addresses, email addresses, complete Change of Details Form and forward update the system accordingly. Send Parent messages on SIMS as requested. Provide general administrative support, including work processing, filing, distributing mail, shredding, etc. Maintaining and updating computerised records, for example, records of free school meals, school trips, registers, examinations, financial administration, etc. Maintaining stock and ordering supplies, including the processing of orders, check of incoming deliveries, obtaining prices from suppliers, arranging for payment of invoices and the distribution and storage of stock. To oversee the organisation and administration of the immunisation programme. To assist with administration of work experience arrangements. To assist with the administration of school uniform. To support the Y6 to Y7 transition process. To oversee the administration of free school meals. To support the administrative processes for school admissions. To assist with marketing and social media. To assist with finance and the keeping up to date of fixed assets. To be part of the team to administer First Aid. To work with and cover Student Services Reception as required. To update the school noticeboards.

Additional Responsibilities:

Support school events, e.g. Induction Day, Open Evening, etc. Attending appropriate training courses and take responsibility for personal professional development opportunities. Ensure that high standards of Health and Safety are maintained in the workplace. Any other duties appropriate to the grade at the request of the Headteacher and SLT. Assisting in the absence of any other associate staff as directed by the Headteacher or Line Manager. Maintain confidentiality and comply with data protection regulations. Support safeguarding policies and procedures. Carry out duties as reasonably requested by the Office Manager or Headteacher. To adhere to all school policies and procedures.
Note: Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task to be undertaken may not be identified and other duties, at no higher a responsibility level, may be interchanged with/added to this list at any time.

Job Types: Full-time, Permanent

Pay: 25,185.00-25,583.00 per year

Benefits:

Company pension On-site parking Sick pay
Work Location: In person