Job Description

Salary

29,541.00 to 37,542.00 per annum pro-rata (dependent on skills and experience)

Contractual hours

30

Basis

Part Time

Region

Link Group

Contract Type

Fixed term for 12 months to provide cover for maternity leave.

Job category/type

Digital Services

Date posted

17/12/2025

Job reference

LGASADEC25

Administrative Support Assistant

Location: This post is based at Link's Falkirk office, at least one day per week and hybrid working from home on other days.



Fixed term for 12 months to provide cover for maternity leave.



30 hours per week, Monday to Friday. Alternative working patterns and/or working arrangements will be considered.



Salary: 29,541.00 to 37,542.00 per annum pro-rata (dependent on skills and experience)

The Role

At Link, people are at the heart of everything we do. Our people have made our award-winning social enterprise the success it is today and as it continues to grow, we want them to be the best they can be and to reach their potential.



This postholder will be responsible for the delivery of project support to the Digital Project Management Team within Link Group's Digital Services department. The role will be proactive in coordinating the administration functions of the Digital Transformation team's wide project portfolio.



It is an exciting time to join the team with lots of business change activity planned for the year ahead such as developing new approaches to business insight reporting and implementing replacement systems and applications.



The Administrative Support Assistant will support the Digital Delivery and Transformation Manager and Senior Project Manager by organising and supporting the wide range of meetings, workshops, technical demonstrations and change management activities the team conduct.



The successful candidate will undertake routine administrative duties such as diary management, meeting organisation, agenda prep, notes, recordings and transcription management as well as wider project related tasks such as completion of risk and action logs, updating plans, communications coordination and sharepoint site management.



A knowledge of PRINCE2 or any other project methodology would be beneficial, although training and support will be provided.

About You

Are you an accomplished admin professional who excels in Office 365 and streamlining tasks collaboratively? We're looking for you!



As the perfect fit, you're a seasoned pro with Microsoft Office 365, particularly Outlook, Word, and Excel. You're also well-versed in SharePoint, Teams, Lists, Planner, and OneNote, using them to boost productivity. A knowledge of Co Pilot and AI would also be favourable. Your expertise shines in routine admin tasks, managing diaries in Outlook and orchestrating online meetings.



You excel in document control using SharePoint, seamlessly coordinating meeting paperwork. Organising is your forte, providing crucial support to busy project teams, preparing for upcoming tasks and events.



Communication is your strength. Working solo or in teams, your time management and coordination skills stand out, always meeting deadlines. Your proactive, professional approach and conflict resolution abilities make you reliable. If you're a self-starter who thrives both remotely and in teams, join us. Your organisational prowess will shine, making a real impact.



In return you will be offered the opportunity to enhance your skills and knowledge through employee training and development. You can expect to work in a supportive, trusting and transparent environment, with the autonomy to offer creative and innovative solutions whilst maintaining Link' s values; Responsibility, Empathy, Social Impact, Participate, Equity, Challenge and Transparency.

For further information on the main position accountabilities and a comprehensive list of the essential and desirable criteria required for this post, please refer to the Job Specification in the Job information Pack above.

What's in it for you?

As an Investor in People, we strive for continuous improvement through the management and growth of our staff, offering a wide range of training and development opportunities.



As a Link employee, you'll likely benefit from the following:



Competitive salary, reviewed annually, and opportunity for annual performance related salary increases and discretionary non-consolidated pay awards subject to terms of the scheme 35 days' holiday per year (inclusive of public holidays) pro rata plus an additional 1 day's pro rata holiday per year after 1 years' service up to a maximum of 40 days per year Opportunity to buy and sell holiday days Enhanced company sick and family friendly pay Access to paid qualifications and a wide range of learning and development opportunities and funded professional membership Defined contribution pension with matched generous employer pension contributions plus salary exchange and additional voluntary contribution options Access to an Electric vehicle leasing scheme, subject to the terms of the scheme Life assurance scheme providing death in service benefits to named beneficiaries Healthcare cash plan for employees (and dependents) to support health and wellbeing plus discounts on shopping, restaurants and other services Employee assistance programme for employees and their immediate household dependants to support health, mental and financial well-being Annual flu vaccination Access to a savings and borrowing scheme Cycle to work scheme Travel season/travel ticket loan and much more!


For a full list of benefits available to employees, please see the following link - https://www.linkhousing.org.uk/what-we-do/work-for-us/



You will work with colleagues who offer support to ensure our customers' expectations are met. In return, we are looking for applications from people who will contribute to our aims and work to the highest professional standards.

This role is subject to Level 1 Disclosure check under the Disclosure (Scotland) Act 2020

Closing Date: midnight on Monday 12 January 2026

Interview Date: Interviews are being held on Thursday 22 January 2026 at Link's Falkirk office.

How to Apply

Our online application method is the most efficient way to apply and can be started by clicking the "Apply Now" button below. You must complete an application form to be considered for any of our vacancies but you don't need a CV to apply for our positions. Also, if you aren't sure about how long you have to fill in the form, you will be able to save it and return to it by clicking on the 'My Applications' tab of the vacancy search page and entering your username and password.



We can offer suitable alternative methods to apply if requested including although not exclusively; hard copy, Braille and audio. You can request these by emailing our Resourcing Team at jobs@linkhaltd.co.uk and detailing which format you would require.



Please note that CV's will not be considered.



Please note should an internal applicant be successful in applying for this position on either a seconded or permanent basis, they will move to the terms and conditions associated with the role for the duration of the time they are in post. The terms and conditions are outlined in the advert above, and in the job description.



Link is an equal opportunities employer and we welcome applications from all sectors of the community. Our offices are fully accessible to wheelchair users and we will interview all disabled candidates who meet the essential criteria.