Job Description

Role overview
Location: Eastleigh
Salary: 18,500 per annum
Working Hours: Monday to Friday, 9:00 to 17:00
Benefits: 25 days holidays + Bank holidays, Health Cash Plan, Discount Shopping, Gym, Days Out, Learning & Development opportunities, Paid Volunteering Days, plus many more.
About EMCOR UK:
At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to "create a better world at work". Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers' evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.
What you'll do:
Administration Apprentice primarily supports the management of the key elements of the back office function. You will work towards achieving your business administration qualification by undertaking an recognised apprenticeship and ensure all modules are fully completed. Key responsibilities include:

• You will learn how our Skills Matrix is used and book staff on training courses and keep records of all training required, training attended and log all certification and qualification on our simpro system.
• You will report monthly on mandatory courses via Kallidus and communicate to those who are not compliant,
• You will learn how to use our holiday planning system and actively take ownership of this.
• You will learn the job role of the Administrator to enable to cover during holiday and other absence.

Supply Chain Overview:
(SCG&A) ~ Supply Chain Governance and Analytics - 50%

• Provide timely and effective Supply Chain information and collation for Onboarding and Reviews.
• Assist Supply chain Admin team as required. Work with the Supply Chan Team in ensuring that procurement within the business is carried out in accordance with the company processes and policy.

(SCBD) ~ Supply Chain Business Development - 50%

• Provide timely Supply Chain Bid team administrative support, with specific responsibilities around SC NDA circulation, administration, submission chase and follow-up. SC pack administration, collation and distribution. Monitoring, forwarding and fielding incoming SC questions and clarifications.

SCGA

• Working closely with the Supply Chain Governance and Analytics Manager.
• Manage the on-going supplier compliance function to ensure that suppliers hold valid certification and compliance requirements in line with EMCOR's process.
• Check and review that all supporting documentation has been provided as requested
• Compile one Review sheet and combine onboarding and reviews on one document
• Ensure specific company accreditations are in place for the type of work the Supply Chain provide and not just for the works they have been initially requested to carry out.
• Ensure Supply Chain Quality & Environmental policies are signed and in date

SCBD

• Reporting to the Head of Supply Chain and working closely with the Supply Chain Manager within the SC bid function on administrative requirements for each bid.
• NDA issue and receipt administration and DocuSign processing responsibility
• Collation, dispatch and SC engagement for the provision of each bids SC bid pack requirements
• Fielding Tender email box questions, correspondence and re-directing and escalating as required
• To support additional administration within, mobilizations, general SC admin as time allows during any down time between bids
• An apprentice or graduate level role, ideal as an initial step on the ladder within a national FM organization
• Strong IT skills with a good working knowledge of Microsoft Office, Teams and document version integrity, including Excel skills with the ability to work confidently and accurately.
• Attention to detail and accuracy is critical.
• Good level of interpersonal and communication skills, along with good presentation skills and ability to teach others use of technology solutions.
• Self-motivated and a team player
• Organized, proactive and flexible in the approach to all tasks
• Some H&S knowledge (not essential)
• Exposure to or some knowledge of FM services (not essential)
• A desire to progress career within procurement and supply chain within FM

About the role
Who you'll be:
This job description outlines the key responsibilities of a Administration Apprentice supporting the full lifecycle of the back office function within the data centre and telecommunications sectors. The ideal candidate will bring organisation and support expertise to help drive efficiency and sustainable growth.
Key Skills & Requirements:

• Attention to Detail
• Excellent Communication Skills
• Good at Problem Solving
• Integrity
• Good Organisation skills
• Internal Customer Focus (our staff)
• Time Management
• Continuous Learning & Improvement
• Satisfactory completion of all apprenticeship module
• Willing to learn and learn more about the Data Centre environment

EMCOR UK benefits

• Industry leading maternity & paternity policies
• Refer a friend scheme - worth 500 per referral
• GEMS - Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive learning & development opportunities, including opportunities for progression
• Discount shopping, gym, mobile, family activities, insurance, dining experiences, car leasing and breakdown cover
• Bike To Work Scheme
• Health cash plan - Benefits covered include optical, physiotherapy and a health & wellbeing
• Dental scheme
• Access to health assessments
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries

At EMCOR UK, we embrace and celebrate diversity in all its forms.
We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.
We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.
Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.
Join us in building a better world at work.

Skills Required