Job Description

Administrator - Estimating & Pre-Contract Team

Sector:

Infrastructure, Construction & Civil Engineering (including Rail, Aviation, Highways, Power & Energy, Environment)

Location:

Barnsley



Join a dynamic Estimating and Work Winning team supporting national framework bids and regional project tenders across multiple business regions. This is an exciting opportunity for an experienced administrator to support Pre-Contract team activities with professionalism and efficiency.

About the Business Unit

A busy and fast-paced regional team within a growing organisation, delivering a wide range of civil engineering infrastructure works in sectors such as:

Rail Aviation Power Highways Environment Agency

Projects include multi-disciplinary works delivered via standalone tenders and long-term framework agreements with strategic clients.

Current contracts include:

CP7 infrastructure schemes Network Rail reactive/planned maintenance Environment Agency Frameworks involving bridge replacements/upgrades, railway station improvements, tunnel works, and heavy civils.

Role Overview

As Administrator within the Estimating team, you will play a key support role to internal colleagues and external partners. Responsibilities include:

Drafting letters, forms, and schedules using a wide range of software tools Managing internal administration, including stationery procurement Creating organisational charts via Visio Updating internal CVs for use in tender submissions Communicating with subcontractors and suppliers (issuing and chasing enquiries/quotes) Handling phone enquiries from clients and supply chain partners Processing and distributing received quotations to Estimators/Bid Managers Booking in new tenders and Expressions of Interest (EOIs) Using various client tendering portals Preparing and issuing tender schedules to clarify submission requirements and team responsibilities Managing tender correspondence (email/portal) across all bidding stages Digitally filing tender documentation in Workspace Booking and handling contract documents Formatting and submitting final tender responses Updating weekly programmes using MS Project Producing monthly and ad-hoc reports Maintaining departmental timesheets and holiday reports

Requirements

Ideal candidates will bring prior administrative experience from a construction-related environment and demonstrate:

Strong PC and keyboard skills Ability to work under pressure and meet tight deadlines Excellent attention to detail and confident communication skills (including telephone manner) Effective decision-making and problem-solving abilities Solid organisational and planning capabilities Confidence liaising with different stakeholders across teams Ability to work independently and proactively resolve issues Accurate reporting skills and familiarity with document formatting Proficiency in Microsoft Word, Excel, and Visio

What We Offer

Competitive salary (based on experience) 25 days holiday plus bank holidays (increasing with length of service) Company-contributed pension scheme Life insurance Westfield Health Cash Plan and Westfield Rewards Structured internal support and development platform Opportunities for continuous learning and career progression Safe and inclusive working environment Regular employee forums to ensure all voices are heard

AmcoGiffen has a wealth of experience working on sensitive, live assets in highly regulated environments, we deliver exceptional peace of mind for our customers, creating and maintaining assets across a growing range of high-quality public and private sectors. These include rail, power generation, electricity distribution, flood defence, and waterways.


AmcoGiffen is an Equal Opportunities Employer and we offer challenging and worthwhile careers to everyone. It doesn't matter to us what your age, disability, employment status, gender, health, marital status, sexual preference, membership or non-membership of a trade union, nationality, race, religion or social class are, or indeed any other personal characteristics not directly related to the relevant job. Anyone who meets the requirements of the job is eligible for employment with AmcoGiffen.