Job Description

About the Role



Are you a detail-oriented multitasker who thrives in a dynamic environment? We're on the lookout for a proactive Office Administrator to support our busy team of Directors and Fee Earners with first-class administrative and secretarial services. This is your opportunity to become the backbone of a forward-thinking organisation where precision meets purpose.



What You'll Be Doing

As the go-to support for our team, you'll take pride in:

Typing, formatting and proofreading documents with sharp attention to detail

Handling internal and external communication with professionalism

Managing electronic and paper files to ensure seamless organisation

Coordinating diaries, scheduling appointments, and booking travel arrangements

Assisting with client invoicing and monthly financial processes

Using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and CRM Dynamics

Taking accurate messages and redirecting calls with ease and confidence

Supporting court documentation preparation and document exhibits



What You'll Bring



We're searching for someone who's not just skilled -- but exceptional:



Highly proficient in Microsoft Office tools

Immaculate attention to detail and excellent written English

A natural problem solver with strong organisational flair

Able to communicate confidently across all levels of the business

Positive, proactive, and works brilliantly both independently and as a team player

Manages multiple tasks under pressure with impressive accuracy



Why Join Us?



Be an integral part of a collaborative, supportive team

Work on diverse tasks that keep your day interesting

Get exposure to operational, financial, and legal documentation

Opportunities to grow and develop your career with us

We are not your stereotypical corporate law firm. We offer flexible working and have a relaxed dress code; you can be yourself at work.



About the Company



HF is one of the UK's leading providers of legal and handling services to the general insurance sector. Established in 1969, the firm currently provides legal services to 12 of the UK's 20 largest motor insurers in specialist areas such as counter fraud, large & complex injury, motor and casualty services, recoveries, costs and credit hire. HF has recently expanded into the provision of commercial legal services and litigation, providing solutions to a wide range of corporate and SME clients.



What's in it for you?



We are not your stereotypical corporate law firm. We offer flexible working and have a relaxed dress code; you can be yourself at work. We continue to place a firm emphasis on investing in our people and promoting internally, we are always looking to invest and grow our people.



We're always looking to recognise and reward our people for the work they do. Here are just a few of the benefits you'll have access to, as part of our team:



25 days' annual leave (in addition to public holidays)

Private Dental Insurance

Healthcare Insurance

Eye Tests

Company pension scheme

Life insurance and income protection

Income Protection

Employee Assistance Programme & Digital GP service

Flu vouchers

HF Discount Hub

Electric Vehicle Scheme



Ready to bring order, clarity, and impact to every corner of our office? Apply today and let your administrative superpowers shine.