Job Description

Job Introduction

Do you thrive in a fast-paced, people-focused environment? Join our team as an Administrator for our Long-Term Conditions Services and play a vital role in delivering exceptional care to our community.


We're looking for a compassionate, and organised administrator who is flexible and able to work under pressure and deal with a variety of tasks.


Our Long-Term Conditions Services Diabetes, Dietetics, Orthotics, Physio, Podiatry, Respiratory & Speech & Language Therapy.

What You'll Do:

Receive and process referrals


Data input information onto patient administrative system (SystmOne)


Act as central point of contact for all calls/enquiries to the Team, redirecting calls, taking messages and dealing with enquiries where appropriate.


Support administrative colleagues providing support to the Team and Team Leaders as required.


Ensure personal mandatory training compliance and personal development to meet requirements of the post and participate in supervision, training and appraisal.

What We're Looking For:

Proven administrative experience (healthcare experience is a big plus!)


Good communication and multitasking skills


Comfortable with digital systems and health records


A can-do attitude and a compassionate approach

What You'll Get:

A supportive, friendly team that values your work


Opportunities for training and career progression


A role that makes a real difference in people's lives


We are a busy, friendly team, who would welcome the opportunity to work with a new member of staff willing to contribute to the on-going development of the services we provide.


This is a fantastic opportunity for an individual who relishes a challenge. In return we can offer you a supportive, fast moving, and varied job, in an often-busy environment.


This is a part time role, flexible working pattern, 15 hours per week. Our core admin hours are 08:00 - 16:00 Monday - Friday. The role will be based at Jenner House, Langley Park, Avon Wy, Chippenham SN15 1GG

For an informal discussion please contact:

Heather Byrd, Administration Manager, email heather.byrd@hcrgcaregroup.com or phone 07787 27 17 63


Main Responsibilities

Key Responsibilities:

Receive and process referrals electronically Data input information onto patient administrative system (SystmOne) Ensure all calls are dealt with courteously in a timely manner using initiative, discretion, sensitivity and diplomacy at all times Communicate confidently & effectively with a variety of organisational stakeholders Support administrative colleagues providing admin support to the team as required Ensure personal mandatory training compliance and personal development to meet requirements of the post and participate in supervision, training and appraisal Act responsibly as a team member and seek help and support wherever necessary Providing flexible administrative and reception cover as required to meet the needs of the services. This may occasionally involve working at another base in the local area during cross cover arrangements Organise own tasks and prioritise workload as well as providing cover to colleagues at times of leave Adhere to any other reasonable management request when required Ensure all office equipment is in working order, reporting faults and monitor progress of repair Collect, distribute and prepare post sending out to other departments/sites/agencies. Open all post as directed by Senior Administrator

Please see the attached job description for a full list of job responsibilities.

The Ideal Candidate

The ideal candidate will have:

Good general education (e.g GCSE English & Maths) IT literate Excellent customer service skills Experience of working with a range of Microsoft Office packages (e.g. Word, Outlook & Teams) Experience of inputting accurate and timely data onto electronic systems Ability to treat all patient and other hospital information confidentially The ability to communicate basic or sensitive information to colleagues, patients and relatives The ability to work as part of a wider multi-disciplinary team to ensure high quality administration support Able to organise, prioritise and adjust own workload in relation to the priorities of the department daily Efficient, courteous telephone manner Good organisational skills Calm in a pressured environment Confident in dealing with people at all levels High level communication skills Able to work unsupervised Willing to work in other areas of the organisation if required to do so



About The Company

We change lives by transforming health and care.


Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.


We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We're a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.


While it doesn't happen often, sometimes a role is very popular, and we'll need to close it earlier than the date we've shown here. If you're keen to join our team, we'd love to hear from you so please apply as soon as you can.


As you'd expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.


Finally, we need to let you know that the company you'll work for is part of HCRG Care Group Holdings Limited and by applying for this job we'll need to process and hold information about you. If you would like to know a little more about how we use your information, please see our website's privacy policy.


Package Description

As an Administrator you'll be part of our valued team at Jenner House, Chippenham, Wiltshire.

You will feel valued within HCRG Care Group, receiving access to exclusive rewards and benefits including:

Salary range of 23,875 - 25,814 with group pension

Free tea and coffee at your base location Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover life's emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing - from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our 'Outstanding' learning and development team, The Learning Enterprise An open, just culture where you're encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care - backed up by at least 100,000 of ringfenced innovation funding each year * The pride of working for an organisation committed to the highest clinical and quality standards: with a majority of our rated services holding "good" or "outstanding" ratings from the Care Quality Commission