Job Description

Reports to

: Registered Care Manager and Business Director.

Essential Key Duties:

Receptionist / Telephonist - directing accordingly

Meet & Greet to visitors at the home.

Admin - supporting Home Managers and Deputy Managers with correspondence and communication requirements.

Manage Care Plan agreed fees, file and pass copies to Head Office.

Management Reporting - Occupancy & Agency compilation of data for the home.

Petty cash.

Recruitment - placing adverts / sending out applications / arranging interview etc.

New Starters - processing all new applications Inc DBS.

Preparation of interview packs and promotional and admission packs.

Staff files - managing staff files and keeping them up to date.

Contracts - preparation of staff contracts for Directors signatures.

Staff uniform and name badges - ordering for new starters and replenishing for existing staff.

DBS - Review staff files and re do DBS at 3 years.

Nurse PINS - quarterly checks on PINS and revalidation dates.

Welcome pack up to date

Check suggestion box

Training Matrix

Supervision Matrix

Appraisal Matrix

Sickness Matrix

Holiday Matrix

Personnel Matrix

QAQ support for Manager

Head Office finance support - matching timesheets to agency invoices and to all other invoices relating to the home for authorisation to pay.

Stationery - maintaining stock for the home.

HR - Attending disciplinary meetings to take minutes / preparation of disciplinary documentation.

Staff meetings - taking minutes

Management of Office Corporate Files - inc construction and updates

Archiving management of company and homes statutory documentation.

Archiving staff files for members of staff who are no longer employed. Scan and store all relative information held on the individual.

Prepare information for reference requests for previous employer for the home manager.

Undertake any other task as directed by line manager.

Compliments and complaints folder.

Condolence cards and letters to relatives

#INDOC

Job Type: Full-time

Pay: 14.45 per hour

Work Location: In person