Job Description

Description

Crovan Court Nursing & Residential Home are looking for an Administrator to join the team to provide an efficient and confidential administration service to the Group and Home Manager.

Key Responsibilities

General Duties;-

Setting up and maintenance/data entry into relevant admin management systems for all residents and staff, ensuring all documents/records are up-to-date. Responding to general enquiries (written and verbal) from residents, staff and the general public. Organising meetings, interviews and minutes, taking minutes for the Registered Manager when required. Sorting and distributing incoming and outgoing post. Filing and archiving records, including those of a sensitive nature. Drafting up new contracts for clients, for review by the Registered Manager, and ensuring contracts are signed and scanned to relevant systems as soon as possible after admission. Collation of documents required for in-house/external audits. Ordering office supplies through Head Office. Stock control, janitorial and medical supplies, employee uniforms, liaising with suppliers to order, and collecting delivery notes and invoices, scanning and sending them to the Finance Team, and filing/archiving.

HR Duties;-

Carry out Safe Recruitment checks for individuals, communicating with all candidates regarding interviews. Assist with DBS checks where necessary and manage DBS updates. Complete induction paperwork with employees, including system and training setup. Maintain staff absence calendars in relevant systems, to include holidays and sickness. Administer Safe Recruitment process, vacancy sign off, set up interviews for the Registered Manager, corresponding with candidates accordingly. Distribution of communication articles to employees within the Home. Maintaining all staff in relevant systems, ensuring all staff documentation such as contracts of employment and Payroll information is scanned in efficiently.

Finance Duties;-

Meeting with residents and families to discuss and arrange funding, ensuring any and all processes are explained in full, arranging Direct Debits and assisting residents completing forms, where necessary. Reviewing supplier delivery notes for accuracy and reconcile to monthly statement, ensuring the relevant staff members are ordering from the designated suppliers. Scan all supplier invoices and statements, and send to the Finance Team to process. Regularly monitor supplier expenditure is within agreed budget as set by Head Office. Reviewing staff timesheets in systems against rotas on a weekly basis, ensuring all hours worked, holidays and sickness absence are recorded. Prepare monthly Payroll packs for the Finance Team, to include starters, leavers, IT IS changes, contractual changes, holiday calculations and other pertinent information for Payroll.

Skills Knowledge and Expertise

IT skills, including Microsoft Office Suite. Attention to detail. Organisational skills. Ability to work well under pressure. Have excellent communication skills, both written and verbal. Adaptable and flexible. Diligent and accurate. Integrity.

Benefits

Competitive Pay Rates Online Training Healthcare Cash Plan Career Progression opportunities

About LV Care Group

At LV Care Group, it is our employees that really make a difference. Their commitment to our culture of excellence makes us a leading care provider.

We work to empower our employees, so that they can achieve more. We ensure they have the freedom and resources to help them make a difference in the care industry.



We know where we're going as a company and how we'll get there. We are committed to delivering the highest standards of person-centred care and striving for excellence to enrich the lives of our residents. As a locally run business, our values are very important to us and we are always looking for thoughtful and dedicated people to join our wonderful team.



We recruit hard working, caring and talented people who can become a part of our ongoing growth and success.