Job Description

Location

: Cupar, Fife (Eden Valley Business Park)

Salary

: Competitive, negotiable depending on experience

Contract Type

: Full-time, Permanent

About Us

Established in 1968, Industrial Services is Scotland's leading independent fuel equipment and supply-chain operator. Based in Cupar, we are the trusted partner for some of the UK's most critical organizations--including the Ministry of Defence, emergency services, and local authorities. We pride ourselves on our agility, our "can-do" attitude, and our reputation for delivering quality and precision across Electrical, Fuel, and Mechanical sectors 24/7, 365 days a year.

The Role

We are looking for a highly organised and detail-oriented

Administrator

to join our Industrial Services team. This is a varied role where no two days are the same; you will be the backbone of our operations, managing the administrative side of our fleet, plant equipment, and essential compliance certifications.

If you have experience in an industrial or construction environment and thrive on keeping systems running smoothly, we want to hear from you.

Key Responsibilities

Fleet Management:

oversee administrative tasks for the company vehicle fleet, ensuring accurate records for maintenance, MOTs, road tax, and insurance compliance.

Plant & Equipment Control:

Assist with the internal tracking of plant equipment, maintaining up-to-date logs on location, usage, and maintenance schedules to ensure operational readiness.

Compliance & Certification:

Take ownership of the electrical certification process, ensuring all documentation is accurately recorded. You will also manage critical paperwork for pipework testing and precision tank testing.

Operational Support:

Provide general administrative support to the wider team, maintaining robust digital and physical filing systems to ensure easy access to information.

About You

Experience:

Proven administrative experience is essential. A background in industrial services, construction, or fleet management is highly desirable.

Technical Skills:

You are proficient in Microsoft Office (Excel, Word, Outlook) and comfortable learning new internal systems.

Organisational Superpower:

You have excellent time management skills, the ability to prioritise conflicting deadlines, and a keen eye for detail.

Communication:

You possess strong written and verbal communication skills, capable of liaising with team members and external suppliers.

Attitude:

You are proactive, positive, and adaptable--someone who enjoys working independently but knows the value of supporting the team.

What We Offer

Competitive salary. Opportunity to work with prestigious clients (MoD, Emergency Services). Ongoing training and career development opportunities. A supportive, family-run business culture.
Industrial Services Ltd is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All applications will be considered solely on the basis of qualifications and merit.

Job Type: Full-time

Work Location: In person