Job Description

Offer general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone
Undertake a variety of administrative duties to assist in the smooth running of the practice, including the provision of clerical support to clinical staff and other members of the practice team
Main duties of the job

• Read Coding information from letters forwarded from Clinicians into the practice clinical system.
• Summarising of medical records
• Monitoring patient call and recall systems.
• Filing and retrieving paperwork.
• Extraction of necessary data from clinical correspondence and input into electronic patient Record.
• To ensure the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
• Processing and preparing of records for Subject Access Requests within the GDPR limits and liaise with the requestors of the information, e.g. Solicitors.
• Ensure security of data at all times.
• Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

This list is not exhaustive and other duties may be required.
About us
Our mission is to provide our patients with high quality, accessible care in a safe, responsive and courteous manner.
GP Surgery based in Village Community Medical Centre, Browning Street, Derby, DE23 8AL
12200 patients
Currently there are 5 Partners
GMS contract
Training Practice for GP Registrars, Medical Student, Nursing Students
Part of Derby City South PCN consisting of 7 practices, covering 100,000 patients
Mixed Demographical area
High achieving
Through extensive collaboration within PCN, there are dedicated attached teams to support the GP practices with

• care homes
• home visits
• ARRS staff (First Contact Physio, Pharmacist, Pharmacy Technician, Social Prescriber, Health & Wellbeing Coach, Care Coordinator)

Clinical System SystmOne
CQC overall good with outstanding features
Details
Date posted
11 June 2025
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Full-time
Reference number
A2800-25-0007
Job locations
Browning Street
Derby
Derbyshire
DE23 8AL
Job description
Job responsibilities

• Processing and read Coding information from letters received into the practice clinical system.
• Summarising of medical records
• Monitoring patient call and recall systems.
• Filing and retrieving paperwork.
• Extraction of necessary data from clinical correspondence and input into electronic patient Record.
• To ensure the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
• Processing and preparing of records for Subject Access Requests within the GDPR limits and liaise with the requestors of the information, e.g. Solicitors.
• Ensure security of data at all times.
• Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

This list is not exhaustive and other duties may be required. Job description
Job responsibilities

• Processing and read Coding information from letters received into the practice clinical system.
• Summarising of medical records
• Monitoring patient call and recall systems.
• Filing and retrieving paperwork.
• Extraction of necessary data from clinical correspondence and input into electronic patient Record.
• To ensure the efficient running of the practice computer system, carrying out searches, audits and recalls as required by the doctors, nurses and manager.
• Processing and preparing of records for Subject Access Requests within the GDPR limits and liaise with the requestors of the information, e.g. Solicitors.
• Ensure security of data at all times.
• Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.

This list is not exhaustive and other duties may be required.
Person Specification
Qualifications
Essential

• Good standard of education with excellent literacy and numeracy skills

Experience
Essential

• Experience of working with the general public
• Experience of administrative duties
• General practice experience

Person Specification
Qualifications
Essential

• Good standard of education with excellent literacy and numeracy skills

Experience
Essential

• Experience of working with the general public
• Experience of administrative duties
• General practice experience