Job Description

Dumfries & Galloway


12,732.58 pa (12.21 per hour).


Permanent, Part-Time


20 hours


Closing Date: 26 June 2025


Want to support people who support others? We've got the role for you.


Administrator - Dumfries


About Our Service


At Capability Scotland, our Dumfries & Galloway Services offer excellent community-based and day services that empower the people we support to live as independently as possible.


We proudly support adults with learning disabilities, physical disabilities, and acquired brain injuries throughout the region. Our services also include guidance and access to Self-Directed Support through Community Brokerage.


We are currently expanding our administration team and have an exciting new position available at our busy Compass House service.


If you're passionate about making a difference and want to be part of a supportive, dynamic environment, we'd love to hear from you!


About the role


We're looking for a motivated and organised Administrator to join our team at Compass House. In this key role, you'll work closely with our management team to provide a comprehensive, efficient, and proactive administrative service.


This is more than just an admin job — you'll play a vital role in the smooth running of our amazing services. With a wide range of responsibilities, this position offers the opportunity to make a real impact in supporting the delivery of high-quality care and support across Dumfries & Galloway.


If you're someone who thrives on organisation, takes pride in attention to detail, and enjoys working as part of a dedicated team, we'd love to hear from you!


This rewarding opportunity, in one of our busiest services, has many responsibilities such as:


Updating service databases (MIS/I-Trent/CAMI) in line with Finance/HR timetables Coordinating and administering procedures relating to Finance (including payroll, banking, expenses, billing, customer finances and petty cash) Creating and inputting staff schedules, customer contracts and activity records Assisting staff with payroll and absence queries Assisting with the recruitment and selection process (generating offer letters, sending for references, right to work checks, Disclosure PVG checks & keeping candidates engaged throughout the recruitment process) Circulating Capability Scotland's Policies & Procedures General Administrative tasks (photocopying, scanning, maintaining records, meeting coordination and call handling) Regular and meaningful interaction with our customers and their families
What you need to know


Location: Compass House, Afton Drive, Dumfries, DG2 9ES


Hours: 20 hours per week


Duration: Permanent


Working with Capability Scotland brings you lots of benefits:


Competitive salary -12,732.58 per annum (12.21 per hour). 32 days holidays per year, increasing to 37 with service. Free PVG/Disclosure checks throughout your employment. Up to 8% company contribution pension scheme. Up to 3 x annual salary death in service. Perks at Work - shopping discount scheme. Cycle to work scheme. 24/7 employee assistance Working for us means you would qualify for Blue Light & Concert for Carer discounts
We are One Voice, One Charity, One Spirit, #OneCapability.


Applying to Capability Scotland


Applying to join Capability Scotland is easy. At the bottom of this advert, you can submit your CV and a covering letter directly to the hiring manager. You'll then hear from us within three weeks of the noted closing date. We'll invite successful candidates to an interview so we can learn more about what makes each other tick, in a safe and secure way.


You can keep a track of your application in your profile management settings.


For more information on this role, you can contact Rebecca Queen on 07815654564 / Rebecca.queen@capability.scot using reference CS100625


Closing date: 26th June 2025


We reserve the right to close or extend this vacancy dependent on the number of applications. Therefore, if you are interested, please submit your application as early as possible.


General Information


Capability Scotland is committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense - this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.


A copy of Capability Scotland's Equality and Diversity Policy is available upon request from the HR Team.


Due to the high volume of applications expected, we advise that only shortlisted candidates will be contacted. Thank you for your interest and for taking the time to apply to work with us.


Work Location: In person