Job Description

Description

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LOCATION: St James Quarter, Edinburgh

WORKING HOURS: M-F, 20 hours per week

PAY RATE: 14.20 per hour

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at recruitment@abm.com. We're here to help!


Role Overview and Purpose


St James Quarter (SJQ) is a world-renowned retail-led mixed-use destination comprising 850,000sf of prime retail, food and leisure space, a multi-screen cinema, a world class "W" hotel, 152 private apartments and a 4-star aparthotel.


Purpose of the role


ABM UK are seeking a proactive, forward-thinking, and organised Office Administrator to join our Presentation management team to support our cleaning and waste operation at the St James Quarter in Edinburgh.


We are offering 40 hrs per week (Mon to Fri) and are flexible on start and finish times, for those who may require it.


The ideal candidate will be a team player who strives to be a force for good, have exceptional communication and customer service skills, be able to multitask and prioritise, and work well in a fast-paced environment.


They will have excellent IT and numeracy skills and a willingness to learn the operation.


Main Duties


Key Responsibilities/Accountabilities:

Managing schedules, appointments, and calendars of Operations Manager. Maintaining Cleaning Schedule. Managing the scheduling of contractors attending site. Processing site permits for our service providers (training will be provided). Taking minutes from meetings and distributing the actions. Processing payments and maintaining financial records. Logging equipment servicing and repair requests. Maintaining accurate client and employee records. Ordering and issuing of uniform. Social Media Management promoting the business on Linkedin. Managing inventory and ordering supplies as required. Assisting with HR tasks, such as recruitment and onboarding new employees. Creating and maintaining a paper-free operation. Producing monthly reports using PowerPoint. Creating and maintaining PowerBI dashboards. Maintaining Training records. Various data entry tasks. Rota reviewed and updated.

Requirements - Qualifications

Proficient in Microsoft Office, including PowerPoint, Microsoft Lists, Microsoft Project, SharePoint, Microsoft Teams, and Microsoft Excel Excellent written and verbal communication skills Strong organisational and time management skills Customer service oriented with a positive attitude Ability to work independently and in a team environment Interested in promoting innovative IT solutions Experienced in working in professional services (desirable) * Knowledge of working with PowerBI (desirable)