Job Description

To apply please provide a cover letter and CV

Closing date: Wednesday 12th November 2025 (we may close this vacancy early if we receive a high volume of applications)

If you have any questions about this vacancy, you can reach out at recruitment@foursquare.org.uk

Overview

The Administrator will play a key role in supporting the smooth running of the charity's day-to-day operations. This includes providing general administrative support, assisting with financial data entry and record-keeping, and supporting HR administration. The role requires strong organisational skills, attention to detail, and the ability to work effectively across teams.

Responsibilities

General Administration

Provide administrative support to staff, including managing correspondence, management of multiple email inboxes and supplier portals, filing, and record-keeping. Maintain office systems, supplies, meeting rooms and equipment, ensuring smooth daily operations. Assist in the coordination of events, training sessions, and other organisational activities. Act as a first point of contact for general enquiries (phone, email, or in-person).
Finance Administration

Enter financial data accurately into accounting systems (e.g. invoices, receipts, and payments). Support the processing of expenses and supplier invoices in line with charity finance procedures. Liaise with the Finance team and external suppliers where required. Liaise with staff teams over invoices and queries.
HR Administration

Maintain and update staff records, ensuring confidentiality and compliance with data protection policies. Support the recruitment process by coordinating job adverts, applications, and interview arrangements. Prepare onboarding documentation for new starters (e.g. contracts, induction packs). Monitor staff leave, absence, and training records. Assist in the administration of payroll data and staff benefits.

Behaviours

Be a committed and trusted member of the team; Engage in healthy conflict, challenge and support; Focus on the shared goals of the organisation and be accountable; Be curious about the roles and challenges of colleagues; Own and be accountable for all areas of work; Role model a coaching style within a high performance culture where expectations are explicit and delivered alongside support; Believe in the organisation and be an ambassador for our work.

Requirements

Essential skills and experience

Proven administrative experience, ideally within a charity or similar organisation. Strong organisational and time management skills. Excellent attention to detail and accuracy. Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems. Strong written and verbal communication skills. Ability to handle sensitive information with discretion and maintain confidentiality.
Desirable Skills and Experience

Experience with basic finance or bookkeeping tasks. Familiarity with accounting software (e.g. QuickBooks, Xero, Sage). Understanding of HR processes and employment documentation. Experience supporting a small, busy team.
Job Types: Full-time, Permanent, Graduate

Pay: 24,720.00 per year

Benefits:

Casual dress Company pension Employee discount Free parking Health & wellbeing programme Store discount
Work Location: In person