Job Description

Administrator (Facilities Management and Goods In)

Section

: Faculty Operating Service (FELS)

Location

: Highfield Campus

Salary

: 27,319 to 30,378 per annum
Full Time Permanent

Closing Date

: Tuesday 14 October 2025

Interview Date

: To be confirmed

Reference

: 3223725RW

The Institute for Life Sciences Building 85's iconic design was built in 2010. It provides key infrastructure to multiple faculties at the University of Southampton, including research and teaching laboratories.

You are invited to apply for the full-time post of Building 85 Facilities/Goods In Administrator to provide support for the occupants of the Institute of Life Sciences Building 85. We are seeking to appoint a customer-oriented, enthusiastic, flexible and organised person to carry out and provide support to help ensure efficient delivery of building facilities and ordering services. The position is part of the Faculty Operating Service and reports to the Facilities Manager (B85).

About the role:

You will work closely with the facilities manager to support the operational running of the building and contribute to promoting a positive health & safety culture.

You will provide cover for goods in and work closely with the goods in administrator to support ordering services and goods in yard management.

You will liaise with colleagues across the university and external persons in the reporting of building issues and coordinating repairs.

The successful candidate will have:

- previous experience of providing effective and efficient administrative support
- a proven track record of identifying and resolving critical issues
- excellent verbal and written communication skills
- good interpersonal skills to build effective and credible working relationships within the team, as well as with internal and external stakeholders
- excellent time management and organisational skills to manage your own workload effectively to meet business requirements
- good numeracy and IT skills to ensure excellent attention to detail and maintain accurate records

Please note, this role will involve some manual handling and physically active tasks.

The successful candidate will be expected to work 36 hours per week. This role does not support hybrid working.

The university supports a flexible approach to work, as well as providing additional benefits such as a generous holiday allowance, access to a university pension scheme, subsidised health & fitness facilities and a range of discounts. Furthermore, the university is a fantastic place to work. Regardless of what life stage you are at, you will be a valued member of our team.

The university is proactive in fostering a culture of inclusion, respect and equality of opportunity. We select candidates on the basis of merit and ability. We aspire to thrive in the diversity of our workforce. We welcome applications from all candidates with an interest in the role and those who are committed to helping us create an inclusive work environment. We encourage applications from candidates from Black, Asian and Minority ethnic communities, people who identify as LGBTQ+, and people with disabilities.

For an informal discussion about this role, please contact Claire King.

We are committed to equality, diversity and inclusion and welcome applicants who support our mission of inclusivity.

This role does not qualify for Skilled Worker Visa sponsorship. To explore alternative UK visa options, see the UK Government website.

Apply by 11.59 pm GMT on the closing date. For assistance, contact Recruitment, quoting the job number.

Job Types: Full-time, Permanent

Pay: 27,319.00-30,378.00 per year

Work Location: In person