Job Description

Are you an organised, detail-oriented professional with a passion for helping things run smoothly? Join our dynamic team as an Administrative Assistant. We're looking for someone who excels at multitasking, with exceptional communication skills. If you're ready to play a key role in supporting our team and ensuring day-to-day tasks are completed efficiently, we'd love to hear from you. Please refer to the for full details.
o Provide administrative support for the Corporate Advanced Clinical Practice (ACP) Leado Provide administrative support for the Allied Health Professionals Practice Education Facilitator (AHP PEF) teamo Supporting and deputising for AHP Office Manager and Business Support where appropriateo Collating and filtering data of student placement activity for financial claims with education providers and governing bodies
Main duties of the job
Please refer to the for full details.
Supporting the AHP PEF Team to manage the education provision for partner universities and University Hospitals Sussex, maintaining the governance through education databaseso Prioritise workloads effectively to ensure deadlines are meto Manage and prioritise all incoming and outgoing correspondence of shared email inboxes, initiating responses on behalf of other team members where appropriateo To carry out delegated tasks within parameters set by the AHP PEF team, Corporate ACP Lead and Office Manager Business Support as required
About us
At UHSussex (UHSx), diversity is our strength, & we want you to feel included to help us always put the Patient First. Your uniqueness & experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, & can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) & a Veteran Aware Trust.
We treat our patients & staff with the same compassion & empathy we expect for ourselves. We're here for them when they need us, and we go above & beyond to meet their needs. This can be seen in our candidate information pack & wellbeing programme,for staff which is extensive & designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching & training so that we can be the best that we can be. From the moment you start with us & throughout your career we will help you to grow & develop.We hope that in choosing UHSx you are choosing a long & happy career where you will be able to see the difference you make & feel valued for all that you do.
We look forward to receiving your application & the start of your journey with UHSx.
Candidate Information Pack: https://www.uhsussex.nhs.uk/resources/candidate-information-pack/
Details
Date posted
17 October 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
27,485 to 30,162 a year per annum pro rata
Contract
Permanent
Working pattern
Full-time, Part-time, Job share, Flexible working
Reference number
279-7454654-OCT25
Job locations
Royal Sussex County Hospital or Worthing
Eastern Road
Brighton
BN2 5BE
Job description
Job responsibilities
Please ref to the for full details.
To support the Office Manager and Business Support to co-ordinate and facilitate purchasing requirements
Responsible for maintaining all the records pertinent to the Universities Work proactively to support the Corporate ACP Lead in the monitoring of data which supports the trainee and qualified ACPs Responsible for booking rooms for meetings/education sessions as required for AHP PEF team and Corporate ACP Lead, keeping accurate details of associated costs Attend meetings, working groups, training and briefing sessions as appropriate and link in with other secretarial meetings to ensure professional support and development
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants. Job description
Job responsibilities
Please ref to the for full details.
To support the Office Manager and Business Support to co-ordinate and facilitate purchasing requirements
Responsible for maintaining all the records pertinent to the Universities Work proactively to support the Corporate ACP Lead in the monitoring of data which supports the trainee and qualified ACPs Responsible for booking rooms for meetings/education sessions as required for AHP PEF team and Corporate ACP Lead, keeping accurate details of associated costs Attend meetings, working groups, training and briefing sessions as appropriate and link in with other secretarial meetings to ensure professional support and development
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
Person Specification
Experience, Skills, Qualifications
Essential

• 5 GCSEs or equivalent
• IT skills - excel, word, powerpoint, MS teams
• Experience of office and team management
• Excellent written skills
• Able to prioritise and manage a range of tasks and duties with competing demands
• Able to function as a team player
• Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines

Desirable

• Experience of working in a healthcare environment
• Experience of working in an education team
• Recognised IT qualifications
• Experience of working with Power BI

Equality, Diversity, and Inclusion
Essential

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issue

Person Specification
Experience, Skills, Qualifications
Essential

• 5 GCSEs or equivalent
• IT skills - excel, word, powerpoint, MS teams
• Experience of office and team management
• Excellent written skills
• Able to prioritise and manage a range of tasks and duties with competing demands
• Able to function as a team player
• Manage work without supervision, seeking advice where necessary, and act independently within appropriate guidelines

Desirable

• Experience of working in a healthcare environment
• Experience of working in an education team
• Recognised IT qualifications
• Experience of working with Power BI

Equality, Diversity, and Inclusion
Essential

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issue

Skills Required