Job Description

About us

Volcano Coffee Works is one of London's leading small batch coffee roasters. We are predominately a wholesale business, supplying some of London's top restaurants and cafes. We believe in?environmentally sustainable?and?ethically traded coffee, and work with partners all over the world who actively engage community-based improvements. Our?ethical trading principles?ensure that our successes benefit the entire supply chain and beyond, from direct initiatives at origin to?local communities here in the UK. We believe that coffee is a force for good!

Our values

We are coffee enthusiasts, with a passionate for all things coffee, our people and our clients. Our core values underpin not only who we are but also the way that we operate:

1.

Be straight up

Be honest in our interactions and stand for what we believe.

2. Be invested

Own the final result not just your inputs and invest rather than transact in relationships.

3. Be fair and fearless

Award opportunity based on merit and seize, seek and create opportunity.

Role overview

We are looking for an experienced and enthusiastic Administrator to join our team across our team in Brixton and West Norwood. The successful role-filler will be driven to part of a successful and motivated team and have a deep-rooted belief in our brand and our product. Volcano is a rapidly growing business, and we are looking for an effective and passionate Administrator to oversee and administer the HR systems, manage the office and support the finance team. You will be hungry and inquisitive with a desire to enhance and develop your knowledge and skillset.

Finance Administration (90%)

Daily reconciliation of supplier and customer payments in bank and other payment systems (go cardless, stripe, paypal etc) Manage the Finance inbox, answering queries, ensuring all supplier costs are approved and pushed to Xero for payment in a timely manner and provide supplier and customer statements as required Invoice uploads to Xero daily Create supplier payment runs for approval Manage POs and employee expenses in line with company policies Support month end close with tasks allocated Support Finance team with coding, data entry and analysis. Support debt collection Balance Sheet reconciliations as per the Ownership Matrix (Bank, Payables, Receivables, Cards, Expenses) Manage and update SOPs for your area Ad-hoc finance and administration tasks. First point of contact for finance telephone line and dealing with queries

Facilities Management Responsibilities (10%)

Manage the Brixton facility, ensuring the office is kept tidy and presentable at all times. Manage key facilities suppliers to agree to our Supplier Code of Conduct, annual price negotiations and estimated monthly spends Ensure office and communal spaces are clear and stocked with necessary items. Stationery and sundries ordering. Breakfast supplies. Manage 3rd Party cleaners and oversee recycling. Deal with any office issues which require resolution e.g., any faults or breakages. Management of Company printers. Management of IT providers, ensuring monthly billing is correct, all internet services are fit for purpose. Manage the Brixton Accident Book.

Personal Skills / Experience required

Strong Computer literacy with experience of using Microsoft packages including databases and Excel. Working knowledge of Xero or other cloud accounting system an advantage. Superb communication, both written and oral. Competent in problem-solving, planning and decision making. Excellent organisational and follow-up skills. Exceptional attention to detail and accuracy. Administration experience. 'Can do' attitude, who is not shy to tell people how things need to be done. Strong character, leading by example and willing to tell others what is expected of them if they don't look after our space.

What we offer

Competitive salary and bonus packages.

Company pension.

2 Refresher Days and 1 Charity Day per year, in addition to annual leave.

Summer Hours - early close on Friday's in July and August (equivalent to 2 extra days of leave)

A casual, fun, and supportive work environment within a dynamic and fast-growing industry.

Coffee training.

Half yearly Wellness program.

Fully stocked kitchen for breakfast.

Team incentives and activities.

As much coffee as you can drink (at work) and 50% of coffee for home!

Job Types: Full-time, Permanent

Pay: From 29,000.00 per year

Additional pay:

Bonus scheme
Benefits:

Casual dress Company events Company pension Cycle to work scheme Discounted or free food Employee discount
Schedule:

Monday to Friday
Work Location: In person