Job Description

Directorate

Communications

Business Area

Marketing

Location

Glasgow

Salary range

28,024 - 30,243

Type of Contract

Fixed Term Contract/Internal Secondment

End Date of Fixed Term Contract

22/09/2026

Part Time/Full Time

Full Time/'Happy to talk flexible working'

Workstyle

Hybrid

Actual Hours

35

Closing Date

02/11/2025

Ref No

6782




The Scottish Qualifications Authority is Scotland's national awarding and accreditation body. We are trusted to oversee thousands of qualifications that are available in schools, colleges, and workplaces, not just in this country, but around the world.



We are looking for an Administrator to work within the Communications Directorate in our Strategy team.



The strategy team provides strategic guidance and support for Directorate planning, prioritisation, resourcing, and measurement. We coordinate delivery and measurement of the Directorate strategy through a suite of Objectives and Key Results (OKRs) showing the main deliverables and measures across teams.



The successful candidate will be required to provide professional administrative support in a timely and efficient manner to ensure the smooth running of our Marketing and Communications business areas and across our Communications Directorate. In order to do this, you must be able to demonstrate experience in the following specific duties:


Act as point of contact for the team leading these areas of work, organise group meetings, prepare agendas and minutes and ensure action points are implemented in a timely manner. Deal with team correspondence, collate information and compile reports, ensuring decisions made are communicated to the relevant stakeholders. Generating and maintaining accurate records in various formats, ensuring information is up to date, stored securely, is readily retrievable and complies with data protection legislation. Building and maintaining effective relationships with peers and colleagues, be able to analyse information collated from meetings. Collaborating with senior leadership team to coordinate and report on Directorate activities. Working with communications directorate teams to develop and implement their objectives and collaborate with senior team leads to help them implement, manage, and assess the success of the objectives.

Additionally, you must be able to demonstrate the following skills and experience:

Essential

Excellent planning and organisational skills, in particular diary management and the ability to prioritise and work to deadlines. Previous experience in an administration role. Ability to write concise and accurate minutes of meetings. Excellent IT skills including Microsoft office, excel and outlook. Ability to manage conflicting priorities and use own initiative. Ability to develop good working relationships.

Desirable

Experience of administration in a diverse and fast-moving environment. Experience of working with different databases. E.g., SharePoint, Teams




Applicants, as a minimum, should be educated to SCQF Level 6 (SVQ3/Higher) and/or be able to demonstrate direct relevant experience for this role.



Also role model the behaviours associated with SQA's values (Trusted, Progressive and Enabling) in order to develop and sustain a productive and positive culture.



SQA offer a fantastic benefits package in return for your talent whilst also offering hybrid working as default. These include but are not limited to a career average pension scheme; staff well-being and health assistance programmes; development opportunities and 27 days annual leave in addition to 14 days public holiday. Find out more here: SQA Benefits



If you think you've got the skills, knowledge and experience required to succeed in this exciting opportunity please apply below. Before applying for a secondment, you must have agreement from your line manager and Head of Service.


SQA welcomes applications from every section of the community.

Tha Plana Gaidhlig aig SQA agus tha sinn dealasach le na h-amasan sa Phlana Canain Naiseanta Ghaidhlig ( SQA has a Gaelic Language Plan, and we are committed to the aims of the National Gaelic Language Plan


We are an Equal Opportunities employer and encourage applications from all members of the community. We are committed to the Disability Confident Initiative and offer a guaranteed interview to any applicant who considers themself to be disabled and who meets the competency requirements for the post.