Job Description

VMS Ltd is a growing multidisciplinary consultancy supporting arboriculture, vegetation management, and environmental services across the UK. We are seeking a proactive and organised Administrator to join our friendly team at our Cumbria office in Flookburgh.

Key Responsibilities:

Provide administrative support to contract managers Proactively coordinate maintenance schedules Maintain and update compliance and audit logs, covering areas such as close calls, positive interventions, and customer perception feedback. Monitor and log all incoming paperwork, ensuring accurate and timely documentation within internal systems. Manage incoming communications and correspondence Maintain accurate records and databases Assist with scheduling, travel arrangements, and diary management Support document preparation, formatting, and filing Liaise with clients and suppliers professionally and efficiently

What We're Looking For:

Strong organisational and communication skills Proficiency in Microsoft Office (Word, Excel, Outlook) Ability to work independently and as part of a team Previous experience in an administrative role (preferred) A positive attitude and willingness to learn

What We Offer:

A supportive and collaborative working environment Opportunities for professional development
A fast paced and exciting industry

Equal Opportunities

VMS is committed to a policy of treating all employees and job applicants equally. No employee or potential employee will receive less favourable treatment or consideration on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation or will be disadvantaged by any conditions of employment or requirements that cannot be justified as necessary on operational grounds.

VMS will appoint, train, develop and promote on the basis of merit and ability.

All employees have personal responsibility for the practical application of the Company's Equal Opportunities Policy, and those involved in the recruitment, selection, promotion or training of employees have a special responsibility for the practical application of the Company's Equal Opportunities Policy.

Date Protection Statement

The information that you provide on this form/application and that obtained from other relevant sources will be used to process your application for employment. The personal information that you give us will also be used in a confidential manner to help us monitor our recruitment process.

We may disclose your information to carefully selected third parties who may process data on our behalf, such as our appointed agents and service providers for the purposes of medical examinations and associated arrangements for other similar services which may be necessary in the recruitment process. They or we may contact you by telephone, email or mail in connection with your application

If you succeed in your application and take up employment with us, the information will be used in the administration of your employment with us and to provide you with information about us or third party via your payslip. We may also use the information if there is a complaint or legal challenge relevant to this recruitment process.

We may check the information collected, with third parties or with other information held by us. We may also use or pass to certain third parties information to prevent or detect crime, to protect public funds, or in other ways as permitted by law.

By applying for this role we will be assuming that you agree to the processing of sensitive personal data, (as described above), in accordance with our registration with the Data Protection Commissioner

Job Type: Full-time

Pay: From 23,400.00 per year

Benefits:

On-site parking
Work Location: In person