Job Description

JOB DESCRIPTION

Job title

Administrator

Hours

35

Days

Monday - Friday

Department

Administration

Location

Lanark

Reporting to

Administration Supervisor

Experience/Qualifications

Knowledge of Microsoft office and SAGE

required

2-3 years administration experience. Operations and compliance experience preferred.

Purpose and objectives of the role

To work as part of an administrative team providing administrative support to sales and operations.

Main duties and responsibilities

Sales administration - preparation of quotes, processing of orders, data input, liaising with customers, administration for contract reviews and renewals, producing reports.

Operational administration - booking in maintenance visits, GP dashboard input, customers portal admin, communicating with sub- contractors, ordering stock and materials.

Administrative support for Christmas and winter services sales and operations - quotes, order processing, liaising with operational teams, ordering materials.

Marketing administrative support including sending marketing emails and newsletters on mailchimp.

Training administration - preparing training agreements, contacting training providers, booking, providing information to employees.

Compliance support and administration - Completion of PQQs and compliance documents, administration support for compliance audits, sub-contractor compliance database management, document control administration.

General office duties - answering phones, filing, photocopying, laminating, printing, stationery ordering etc

This list is not exhaustive

Competencies

Communication

Demonstrate effective communication to both internal and external customers and the interior team.

Organisational and time management skills

Ability to multitask. Ability to work to deadlines

Product knowledge

Microsoft 365 and SAGE

Interpersonal skills

Ability to work well in a team Self-motivated Confident in handling new tasks Flexible to assignments Attentive to detail
Job Types: Full-time, Permanent

Pay: From 28,000.00 per year

Benefits:

Bereavement leave Casual dress Company pension Free parking On-site parking Profit sharing Sick pay Store discount
Work Location: In person