Job Description

The role
Are you an organised and proactive administrator looking to play a vital role in supporting senior leaders within a world-leading creative institution? We are seeking two dedicated Administrators to join our Learning and Teaching Directorate at University of the Arts London.
As part of our Executive Support Team, you will be key to ensuring the smooth running of the Directorate by providing high-quality administrative and organisational support to the Senior Leadership Team. You will help leaders focus on their strategic priorities by managing diaries, co-ordinating activities, and keeping track of important actions. This will include:

• Coordinating and supporting committees, working groups and other meetings
• Collating information and documentation, including letters, memos, reports and presentations
• Prioritising incoming communications such as emails and calls, acting as a key point of contact for staff, students, and external stakeholders
• Coordinating cross-college events such as staff away days and receptions, by liaising with your colleagues from across the College
• Supporting purchasing, procuring goods and services, and raising contracts for hourly paid staff in line with UAL finance procedures

About you
To succeed in this role, you will need strong administrative experience, including experience of supporting colleagues, writing reports, formatting presentations, taking minutes and servicing committees.
Excellent written and spoken English is essential, along with proficiency in Microsoft Office 365 applications such as Word, PowerPoint, Outlook, SharePoint, OneDrive and Excel. You will also be familiar with student administration systems such as SITS.
You will also be able to demonstrate professionalism, discretion and attention to detail in every aspect of your work, handling communications and transactions with efficiency while maintaining the highest standards of confidentiality.
We are UAL
University of the Arts London (UAL) generates and inspires the creativity the world needs for a better future. Since 1842, our colleges have been defining creative education. With curiosity, imagination and intent we make work which creates lasting change for people and our planet. London is core to who we are, a place where we meet and share ideas with people from different backgrounds and cultures.
Our creative network influences learning, culture, industry and society on a global scale. Our academics and practitioners deliver creative education and inspire new ways of thinking through research and innovation. We work with students at every level from pre-degree and short courses to postgraduate and online learning, enabling them to build the careers they want. Together, we are a community of makers, thinkers, pioneers and storytellers redesigning the future.
For further details and to apply please click the apply button.
Closing date: 22nd September 2025, 23:55.
UAL is committed to creating diverse and inclusive environments for all staff and students to work and learn - a university where we can be ourselves and reach our full potential. We offer a range of family friendly, inclusive employment policies, flexible working arrangements and Staff Support Networks. We welcome applicants from diverse backgrounds, including race, disability, age, sex, gender identity, sexual orientation, religion and belief, marriage and civil partnership, pregnancy and maternity, and caring responsibility.
34,436 to 41,196 per annum

Skills Required