Job Description

Location - Birmingham or Leeds

Hybrid Working

The Division

The Employment division comprises over 60 fee earners and, as the UK's leading supplier of employment law services to employers in the health and social care sectors, carries out work for over 150 NHS and private healthcare bodies throughout the UK, alongside clients in police, housing, local government and all our other major sectors. The division provides legal advice and training on the full range of employment law issues, supporting clients from board level to generalist HR practitioners, and has a reputation for handling the most sensitive and high-profile employment law cases. This is a great opportunity to work for a growing team within a Top 100 law firm that prides itself on being able to offer top quality work, excellent career prospects and a healthy work life balance in a supportive working environment.

The Role and Responsibilties

The Legal Administrator's principal role is to provide fee-earners with the support they need to perform the task of providing legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential non fee-earning tasks by assisting in the management and execution of their day to day workload.


The main duties of a Legal Administrator will include:


Arranging conference calls, meetings, travel and booking conference rooms;

Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc. with Floor support;

Preparation and collation of Bundles/e-bundles, ET3 forms, formatting/collating work to be sent to clients

Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;

Acting as a point of contact for internal and external clients;

Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;

Data entry and managing spreadsheets;

Drafting general and basic correspondence as required.

Managing archive files in/out

Uploading docs to VF

Courier booking

Processing outgoing post and managing special deliveries

E-filing

Client care letters

- Billing/managing disbursements - processing invoices and checking and liaising appropriately with Finance


Fee earner expenses

Fee-earner travel and restaurant booking

Searching for docs on Mimecast

Support seminar/event organisation

Preparing team sheets

Updating Interaction/other databases

Fee-earner diary management

Delegating to appropriate resources within the firm

In time there may also be the opportunity to develop the role and responsibilities further.

Skills and Experience

Knowledge of Microsoft Word, Excel and PDF software

Strong inter-personal skills

Good phone manner

Highly organised and proactive

Conscientious & approachable

An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.


We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements.