Job Description

• Salary: 16.00 - 17.00 per hour + plus holiday and hybrid working per hour
• Job Type:

Posted about 19 hours ago

• Sector:
• Contact: Melanie Bell
• Contact Email: MBell@theonegroup.co.uk
• Start Date: ASAP
• Client:
• Expiry Date: 04 October 2025
• Job Ref: BBBH54517_1756980668

Based in the London office to support the 4 VPs in the EMEA Legal Team. The role will report to the VP Procurement & Privacy and will contribute to the efficient running of the Legal department globally.
Hybrid working - 50% office based
Lovely modern offices close to Liverpool Street Station, and Mansion House and BANK tube stations.
Principal Responsibilities:

• Diary and in-box management, including directing queries in the Company Secretariat shared mailbox
• Accommodation and travel booking both internationally and nationally, ensuring visa requirements are met.
• Organising and overseeing internal and external events, eg. customer events, workshops, department social gatherings, team meetings etc. This includes sourcing venues / booking meeting rooms, organising catering and video conferencing requirements, and approval/payment processing.
• Taking notes/actions at meetings as needed and circulating these promptly after the meeting, following up on any relevant actions to ensure the relevant information is cascaded.
• Deputising for Executive Assistant during annual leave periods and providing support on ad hoc projects as required.
• Assisting with onboarding of new team members, including ordering of IT equipment and access to organisation's systems.
• Assisting with the resolution of any IT issues, by liaising with the IT department to ensure a positive outcome.
• Processing and submitting expenses via the expenses system (Concur) in line with company policy.
• Preparing and submitting Purchase Order requests via Oracle.
• Assisting with onboarding of new suppliers, invoicing enquiries and liaising with suppliers, dealing with Finance team and Procurement team to ensure prompt processing and payment of invoices.
• Other duties as required.

Knowledge, Skills & Experience Required

• Previous experience of working within an administrative support role
• Good attention to detail with the ability to multitask.
• Strong knowledge and use of Outlook, Word, Excel and PowerPoint.
• Experience of drafting presentations in PowerPoint and document formatting.
• Oracle (or other Purchase Order processing platform) experience desirable but not essential.

Skills Required