Job Description

Dartmoor Multi Academy Trust is seeking a driven and enthusiastic Administrator to join our team.

Milton Abbot, Lydford and Bridestowe Primary Schools

are three small, village based primary schools with 65, 33 and 88 children respectively. We are really fortunate have small but dedicated staff teams who are friendly, welcoming and supportive of all colleagues. Their dedication and commitment enable to children to flourish, thrive and grow in their own unique learning journey from age 2 and up. The children and parent groups are engaged and supportive of the schools and we are looking for an administrator to take over and support in all three settings and the administration of their mixed ages classes. We relish the relationships we have established with parents and the wider community and it is this that will underpin the role of administrator: a link between school and these essential stakeholders.

Our Trust comprises of 19 schools, 3 Colleges, 15 Primaries, and one All Through SEMH Special school. Established in 2018. We are situated in beautiful Devon on the out the outskirts of the stunning Dartmoor National Park. The schools vary in size and are all unique. Our schools are a large part of their local communities, and we value those relationships with families and locals.

The Trust was created to enable schools and staff to work closely together in providing the best education possible for our children. We achieve this through meaningful collaboration both within our schools and beyond our Trust to ensure schools are able to secure and sustain improvement.

Our work is built on our shared values and an unwavering belief that education improves the life chances for the children in our care. We aim for everyone in our organisation, staff and children, to be the best they can be and are relentless in our ambition to achieve this. We want our children to look back on their school experience with a sense of achievement and joy and we provide a wealth of additional curriculum experiences to enrich their learning.

We care deeply about the children in our schools and work with kindness, compassion, manners and respect. By modelling and expecting these behaviours from our children, we aim to grow future citizens who will positively contribute to society, creating a brighter future for our world.

Our vision and values are what we build our schools upon, with Ambition, Co-operation & Transformation being at the heart.

As an established Trust, DMAT can offer a wide range of benefits for our employees:

Cycle to work scheme Tech Scheme Eyecare Vouchers Access to Discounts CPD opportunities Extensive Health & Wellbeing Package Long Service Days On site Parking - In some locations Excellent Training Package Employee Recognition Scheme

Why choose DMAT?

DMAT are an inclusive and forward-looking trust, who seek to nurture our children and employees to be the best they can be.

The role will be based at Milton Abbot, Bridestowe and Lydford but it is expected there will be occasional travel to other Trust educational settings and offices.

Summary of Role:

Providing administrative and organisational support to the school that will involve dealing with sensitive and confidential information regarding staff and pupils. It is essential to maintain the highest level of confidentiality in relation to all school matters.

To ensure the smooth day to day operation of the administrative service to the school.

Maintaining and devising efficient and effective processes and procedures including overseeing and monitoring the use of school systems.

Coordinating, preparing, and issuing communication with parents and staff within the school and across the trust as required.

Supporting the Executive Headteacher and leadership team with compliance processes such as the Single Central Record and Health and Safety.

Main Duties and Responsibilities:

This role is primarily to support the Executive Headteacher and leadership team in the day to day effective running of the schools, ensuring the systems, practices, and events are coordinated efficiently and expediently. Escalating queries/complaints appropriately and in a timely way so as to give assurance and confidence to the enquirer. This role will work closely with school staff to provide efficient support across the school to ensure uninterrupted learning and education to create a great pupil experience.

Maintaining school records so as to ensure compliance with statutory and organisational policies and regulations including safeguarding.

Coordinating the completion of the Single Central Record and ensuring routine checks are undertaken in conjunction with the Executive Headteacher and/or Designated Safeguarding Leads.

The role holder will be adaptable and resilient, ready to undertake a diverse range of tasks including the following:

To ensure the smooth day to day operation of the admin service to the school, maintaining and devising efficient and effective administrative processes and procedures. To maintain standards, appropriate to admin service requirements of the school via management of the administration team. To be personally responsible for producing reports and statistics on a regular basis. To ensure Health and Safety requirements are met. May provide routine local advice and guidance on ICT issues. To monitor the operation of the finance systems. To process orders, invoices and payments. To provide advice and guidance within established frameworks. To make decisions affecting the admin service provided to the school at a local level, based on own understanding of problems, from within the range of choices covered by established frameworks. Regularly redefine staff priorities in order to achieve deadlines required by those outside of the team.

Person Specification

Professional Qualifications and Learning

GCSE grade C or equivalent in English and Maths -

Essential

Eligibility to work in the UK -

Essential

First aid qualification -

Desirable

Experience

Successful recent experience working with children in a school environment -

Essential

Previous school administration experience and working -

Essential

Working with school MIS -

Essential

Knowledge of working with Arbor -

Desirable

Knowledge of relevant codes of practice and school policies -

Desirable

Skills

Proven ability to communicate effectively, verbally and in writing, at all levels -

Essential

Excellent grammatical, spelling and punctuation skills -

Essential

Ability to work on own initiative and to meet deadlines -

Essential

Strong organisational and planning skills -

Essential

Manage own time and priorities effectively -

Essential

Good working knowledge of Microsoft Office -

Essential

Reliable and trustworthy -

Essential

Ability to solve problems and find creative solutions -

Desirable

Calm under pressure with a flexible and adaptive approach to work -

Desirable

Awareness to and commitment to equality issues -

Desirable

Additional

Ability to work effectively as part of a team and work collaboratively with parents/carers -

Essential

Displays commitment to the protection and safeguarding of children and young people -

Essential

Up to date knowledge and understanding of relevant legislation and guidance in relation to the protection and safeguarding of children and young people -

Essential

A highly professional approach to their work -

Essential

Embodies the Trust's vision and values -

Essential

Committed to personal and professional development -

Desirable

Able to manage time effectively

- Desirable

A belief in the ability of children and young people to achieve and overcome obstacles to their learning -

Desirable

Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.

How to Apply:

Visit our website: - www.dartmoormat.org.uk to apply for this position.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.

The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).

'This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered 'protected' and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.'

Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.

The successful candidate will be required to come to DMAT HQ to complete mandatory training.

Training Details:

Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY

Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.

Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.

Benefits of Training Week:
To gain valuable insights into our company culture and values.

Interact with key stakeholders and team members.

Acquire essential knowledge and skills to excel in your role.

Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.

Job Types: Part-time, Permanent

Pay: From 19,126.00 per year

Expected hours: 32.5 per week

Benefits:

Company pension Cycle to work scheme Employee discount Health & wellbeing programme On-site parking
Language:

English (preferred)
Work Location: In person

Application deadline: 25/08/2025