Job Description

Job Overview

We are seeking a highly organised and detail-oriented Administrator to join our team. The successful candidate will be responsible for managing various administrative tasks to ensure the smooth operation of our office. This role offers an excellent opportunity for individuals with strong office experience and proficient computer skills to contribute to a professional environment. The Administrator will play a key part in supporting daily activities, maintaining records, and assisting with communication across departments.

Responsibilities

Present a professional, welcoming and caring first point of contact for all those who visit or telephone the home Produce accurate, effective and engaging documentation Excellent communication and interpersonal skills Data entry and maintaining accurate records using Microsoft Office and Google Workspace tools Provide all aspects of daily administrative support to residents, management and staff within the Home including handling financial records for Residents Personal Allowance, Petty Cash, housekeeping & kitchen orders, staff time sheets, absence monitoring, minute taking, producing reports in Excel and Word, updating all relevant documentation impacted by resident admissions and discharges.. Assisting with administrative tasks such as filing, photocopying and document preparation Co-ordinate the recruitment process and monitor the DBS application process Providing exceptional phone etiquette when liaising with families, health care professionals, suppliers and internal teams. Supporting team members with organisational needs to optimise workflow Ensuring all administrative procedures comply with company policies and standards Ensuring all information is accurate and kept secure Report immediately to the Home Manager or acting Manager any accidents or incidents which occur in the Home Report immediately any faulty equipment to the Home Manager & maintenance team Monitor and liaise with the Manager to order stationery supplies as necessary Maintain residents and staff confidential files Monitor and allocate training as required and attend any training necessary Adhere to all the Home policies and procedures

Qualifications

Proven office experience or administrative experience in a professional setting Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications Experience in a Nursing Home setting is preferable but not essential, as training and support will be provided Excellent organisational skills with the ability to prioritise tasks effectively Typing proficiency with a high level of accuracy Good data entry skills and attention to detail Strong communication skills, including friendly, confident phone etiquette and written correspondence Ability to work independently as well as part of a team in a fast-paced environment
This role is ideal for motivated individuals seeking to utilise their administrative expertise within a supportive organisation. The successful applicant will be expected to demonstrate professionalism, efficiency, and a proactive approach to their work.

Job Types: Permanent, Part-time

Pay: 13.50 per hour

Expected hours: 25 - 30 per week

Benefits:

Company pension Discounted or free food Free parking On-site parking
Work Location: In person