Job Description

Are you looking for an opportunity to grow your skills within a business that prides itself on developing and empowering its people.

Boden Group deliver facilities maintenance services and project works to the Ministry of Defence and commercial clients at multiple sites in the South West and South East.

We're hiring an organised and pr-active Administrator to join our team based at HMNB Portsmouth.

We offer:

33 days holiday, inclusive of bank holidays. 37 hr working week with an early finish of 12.30pm on Fridays Option to Buy/Sell up to 5 days holiday per year. Employee rewards platform with discounts on shopping, leisure activities and utilities. Employee assistance program offering free counselling sessions. Employee Wellbeing portal and more

Main duties of the role:

Manage general administrative tasks, including answering calls, handling emails, and monitoring shared inboxes for timely, professional communication. Oversee office supplies and maintain an organised, well-stocked workspace. Create, update, and maintain accurate records across systems, databases, and files. Coordinate meetings, appointments, and room bookings; prepare and distribute meeting minutes. Act as the first point of contact for client enquiries, ensuring prompt and professional responses. Support the supply chain team by obtaining quotes, tracking orders, resolving issues, and ensuring timely deliveries. Prepare reports, spreadsheets, and summaries to support operational and management decisions. Ensure compliance with company policies and assist with documentation for audits and regulatory requirements. Provide administrative support across departments, including Small Works Managers and Coordinators during busy periods or absences. Produce and analyse reports to inform management and improve performance tracking. Communicate effectively with internal and external stakeholders to provide updates and resolve queries. Manage visitor notifications and escort arrangements for seamless site access. Develop and maintain templates and systems to improve efficiency and streamline processes. Contribute to team projects and continuous improvement initiatives to enhance workflow and effectiveness.
Job Type: Full-time

Pay: 25,000.00 per year

Benefits:

Company pension Cycle to work scheme Free parking Health & wellbeing programme On-site parking Sick pay
Work Location: In person