Job Description

At Utopia Spaces, we don't just build joinery -- we craft environments where businesses thrive. Specialising in commercial joinery projects, we combine precision craftsmanship, premium materials and innovative design to deliver standout interiors across offices, retail spaces, hospitality venues and more.

Whether it's a sleek reception desk, a bespoke boardroom fit-out or a full commercial interior package, our work is designed to make an impact. Behind every project is a skilled and dedicated team -- and that's where you come in.

We're looking for someone who is organised, self-motivated, forward-thinking and ready to support both our workshop and office teams in delivering high-quality work. If you enjoy variety, take pride in keeping things running smoothly and want to join a company that values creativity and craftsmanship, we'd love to hear from you.

Role Overview:

The Part-Time Administrative Assistant will support the daily operations of our joinery workshop, with a strong focus on administration and materials procurement. A major aspect of the role involves ordering and tracking wood-based materials and components required for our commercial projects, ensuring everything arrives on time and aligns with production schedules.

Key Responsibilities:

General office administration including phones, emails, filing and document management Processing and managing purchase orders, particularly for wood-based materials (MDF, plywood, veneers, laminates etc.) Tracking material deliveries and maintaining stock levels Liaising with suppliers to ensure timely and cost-effective procurement Assisting with scheduling of production jobs and deliveries Creating and maintaining job sheets, project timelines and material logs Supporting basic bookkeeping and invoicing using QuickBooks Managing health & safety records and compliance documentation Supporting communication between clients, workshop teams and external contractors

Requirements:

Previous administrative experience (ideally within manufacturing, construction or commercial joinery) Understanding of wood-based materials and joinery terminology is highly desirable Strong attention to detail and organisational skills Good written and verbal communication skills Proficient in Microsoft Office and confident using digital admin tools Ability to manage multiple tasks and work independently

Self-motivated, proactive and forward-thinking approach

Strong problem-solving mindset

Desirable:

Experience in ordering or stock control of wood-based materials Familiarity with project tracking or inventory management systems Background in a workshop or production environment

Benefits:

Flexible part-time hours Involvement in high-end commercial projects Supportive, hands-on team environment On-site parking Opportunity to grow with the business
Job Type: Part-time

Pay: 13.00-15.50 per hour

Language:

English (preferred)
Work Location: In person