Job Description

Property Administrator / Office Coordinator

We are seeking a confident, professional, and highly organised Property Administrator to act as the face and voice of our company. This is a varied and fast-paced role, supporting a busy office, housing officers, and maintenance team while ensuring smooth day-to-day operations.

The successful candidate will work closely with clients, contractors, and local authorities, managing portfolio voids, office administration, and contractor coordination. You will play a key role in maintaining full occupancy across our property stock and supporting the ongoing growth of the business.

Key Responsibilities

Acting as the first point of contact for visitors and incoming calls Portfolio void management with Local Councils and Government bodies Booking jobs, managing contractor diaries, and liaising with suppliers Assisting Directors and teams with office organisation and administration Preparing quotes, correspondence, spreadsheets, and working documents Submitting data to accounts and maintaining accurate filing systems Managing office keys, supplies, and general office operations Supporting the management of multiple estates across London and surrounding areas (some travel required) Assisting Housing Officers and Maintenance teams to ensure properties remain fully occupied

About You

Minimum

3 years' property administration experience

Highly organised with strong time-management skills Able to work under pressure and unsupervised Professional, friendly, and confident with excellent customer service skills Polite and professional telephone manner Excellent spoken and written English Strong working knowledge of

MS Office

Team player with initiative and a proactive mindset Smart appearance and professional manner Interest in property development Able to support and mentor junior team members

The Role

Permanent position

with strong career progression opportunities

Monday to Friday, 9:00am - 6:00pm

Salary negotiable depending on experience

Occasional site and client visits required
Interested candidates should submit their

CV and covering email

.

Job Type: Full-time

Pay: 25,000.00-27,000.00 per year

Benefits:

Casual dress Company pension Flexitime Housing allowance Referral programme Sick pay
Experience:

Property Management: 5 years (required)
Work Location: In person