Job Description

Purpose:

To provide a full range of administrative support and assistance to the organisation in a variety of areas of responsibility. The responsibilities are distributed throughout the Head Office team by the Office Manager. Although an individual may be allocated general roles within the key responsibilities, the administrators should be able to deputise where absences or unforeseen circumstances occur.

Note: Specific responsibilities are agreed and detailed within CMS procedures.

Key Responsibilities:

General office management duties as required Maintaining office systems to deal efficiently with paper flow, and the organisation and storage of paperwork, documents and computer-based information. To provide a full range of administrative support and assistance to the team in areas of responsibility. Screening telephone calls, enquiries and requests and handling them if appropriate or passing them on to the relevant manager. Making appointments. Preparing letters and reports. Liaising with clients, suppliers and other staff across a range of issues. Responsible for managing the administration of projects where applicable. Deal with routine telephone calls and correspondence ensuring that all enquiries are dealt with effectively and efficiently. Take minutes / notes at meetings as required. Undertake admin. tasks associated with running the office including returns, post, filing, copying etc. To communicate with other depts. to pass and receive information to assist the team. To produce reports, letters and memos to help and support the management team Arrange training and maintain training programmes and monitoring platforms where applicable. Maintain records and monitoring platforms where necessary Maintain Company Insurance renewals Maintain Fuel cards and monitoring platform Raise PO's and monitoring platforms Maintain Waste Transfer records. Cross checks invoices against waste notes handed in and maintain monitoring platforms. Completes Waste records for clients and CMS Monitor and replenish Stationary Manage job enquiries, take details and pass on info to managers To perform any other reasonable task requested by line management

Skills & Experience:

Effective oral and written communication skills Office experience managing filing systems Fast and accurate typing speeds of ideally 60/65 words per minute. Experienced in office software including Word, Excel, PowerPoint etc. Copy typing ability. Ability to work to tight timescales and to prioritise work efficiently. Good verbal and written communication skills with the ability to liaise at all levels. Flexible Understanding of office systems and processes Experience dealing with clients and customers Experience in managing basic HR functions Discretion and confidentiality Ability to prioritise conflicting work demands Able to work on own initiative
Job Types: Full-time, Permanent

Pay: 24,420.00-28,000.00 per year

Benefits:

On-site gym On-site parking
Work Location: In person