Job Description

Administrator - Safeguarding & Children Looked After - Band 3



29,651 - 31,312 Inc HCAS per annum pro rata



Part time - 15 hours per week



We are currently looking for an Administrator to work in our Safeguarding and Children Looked After Team, within the Young People's Directorate.



This role is responsible for providing a high level of administrative support to ensure the Children Looked After (CLA) administration process operates efficiently within the Children and Young People Directorate.



The post holder will be required to liaise with parents and carers, Community Paediatrics Consultants, health and social care professionals, the Local Authority, the Care Coordination Centre and other partners on a frequent basis, dealing with the CLA process from the point of referral.



The post holder will become a specialist within their team, gaining a thorough understanding of the CLA process, being the point of contact for all aspects of the service; supporting with running reports for data collection, liaising with parents, and professionals, uploading documents and distributing reports while maintaining databases and using the patient management system.



Interviews expected to be held around 10th Feb 26

Administration:

Administrative support f o r Children Looked After (CLA) and S a f e g ua r d i n g C h il d r e n teams ( i n c l ud i n g c h il d p r o t e ct i o n , C L A, f o s t e ri n g a n d a d o p t i o n s a n d c h il d d e a t h)



Maintain databases and information records relating to CLA, child protection, adoption and fostering and child death



Liaise with Bromley Children's Social Care around new admissions into care and changes of placements



Use Emis to add referrals, update patient records, add alerts and complete templates



Organise clinics, contact parent/carers to arrange appointments, send appointment letters and distribute reports to parent/carers and other professionals



Liaise with other local authorities and health organisations regarding children and young people placed out of borough and for those placed in Bromley by other boroughs



Compile data to support with the CLA data sets that feed into Bromley Healthcare's submissions to NHS England and the ICB



Monitoring the Single Point of Contact (SPOC) secure email inbox and actioning work associated with this



Work with other safeguarding administrators to work effectively as a team to cover all areas of safeguarding admin covering planned absences annual leave and staff sickness



Bromley Healthcare is a community interest company providing a wide range of services including community nursing services such as district nursing, health visiting to specialist nurses, as well as therapy services for children, young people and adults.



Salary is dependant on NHS experience and current banding/pay point.



Excellent benefits package available including various pension schemes, discounted gym membership, cycle to work scheme, discounted electronics, access to EAP, high street discounts, Blue Light Card eligibility, opportunity to apply for low interest personal loans and an excellent lease car scheme and we are constantly looking to expand our staff benefits.

A d m i ni s t r a t i v e :

Administrative support f o r Children Looked After (CLA) and S a f e g ua r d i n g C h il d r e n teams ( i n c l ud i n g c h il d p r o t e ct i o n , C L A, f o s t e ri n g a n d a d o p t i o n s a n d c h il d d e a t h)



Maintain databases and information records relating to CLA, child protection, adoption and fostering and child death



Liaise with Bromley Children's Social Care around new admissions into care and changes of placements



Use Emis to add referrals, update patient records, add alerts and complete template



Organise clinics, contact parent/carers to arrange appointments, send appointment letters and distribute reports to parent/carers and other professionals



Arrange interpreters as required



Liaise with other local authorities and health organisations regarding children and young people placed out of borough and for those placed in Bromley by other boroughs



Produce invoice request forms for processing by the finance team



U p l o a d I nd i v i d ua l H ea l t h c a r e P l a n s, C h il d P r o t e ct i o n R e po r ts, a n d a d o p t i o n r e p o r ts a n d an y o t he r h ea l t h i n f o r m a t i o n r e c e i v e d wi t h i n required t im e f r a m e s



Compile data to support with the CLA data sets that feed into Bromley Healthcare's submissions to NHS England and the ICB



Support with cover for the Child Death and Adoptions and Fostering Administrators as required, supporting notifications of deaths on the eCDOP electronic platform if the Child Death administrator is out of the office



A rr an g e s i n g l e an d m u l t i - a g e n cy m e e t i n g s b o th i n t e r n a ll y a n d e x t e r n a ll y i n c l u d i n g b o o k i n g m e e t i n g r o o m s, preparation a n d d i st r i bu t i o n o f a g e n d a s, mi nu t e s a n d a l l n e c e ss a r y p a p e r s



Monitoring the Single Point of Contact (SPOC) secure email inbox and actioning work associated with this



Liaise with Designated Doctor and Nurse/Liaison Keyworker as appropriate re all child deaths/safeguarding issues



Maintain close working relationships with the named doctor, CLA Nursing team, Local Authority So c i a l C a r e team , a n d o t h e r h ea l t h p r o v i d e rs



Ensure that confidentiality of information relating to vulnerable children and families is maintained at all times



Work with other safeguarding administrators to work effectively as a team to cover all areas of safeguarding admin covering planned absences annual leave and staff sickness

Communication :

Communicate effectively and professionally with parents, carers, children and young people and other Bromley Healthcare (BHC) and external staff



Recognise people's needs for alternative methods of communication and respond accordingly



Build effective links and to strengthen working relationships, with health and social care service professionals as well as private and voluntary agencies



Utilise formal and informal reporting mechanisms to ensure effective internal and external communications, and to ensure all documentation is accurate and professional



Cl o s e l y li a i se wi t h o t he r l o c a l a u t h o r i t i e s a n d h e a l th f o r c h il d r e n a n d y o u n g p e op l e p l a c e d wi t h i n B r o ml e y a n d f o r B r o ml e y c h il d r e n p l a c e d o u t o f b o r o u g h

Other :

Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development



Demonstrate skills and activities to others who are undertaking similar work



To have current knowledge of other team members roles and responsibilities



The post holder may be required to work across Bromley Healthcare clinic bases



This job description is not exhaustive and can be altered in consultation with the post holder



Any other duties which may be requested by the line manager in order to facilitate the effective and efficient running of the CYP Admin team