Job Description

About the Role

We are looking for a highly organised, efficient, and proactive Part-Time Administrator to join our administrative team at Dungavel Immigration Removal Centre. In this key position, you will play an important role in supporting the smooth day-to-day operation of the centre.

This role is perfect for someone seeking part-time work in a challenging yet rewarding environment, where your contribution will directly support the effective running of the immigration system.

Key Responsibilities

Provide general administrative support to management and operational teams. Maintain accurate records, filing systems, and databases. Prepare and update reports, spreadsheets, and other documents. Manage incoming calls and emails, responding to queries or directing them appropriately. Arrange GP clinics and coordinate clinic schedules with healthcare professionals. Organise patient transport, ensuring timely and secure arrangements. Prioritise and manage multiple administrative tasks and deadlines. Support meeting preparation, including scheduling, agendas, and minute-taking. Ensure compliance with confidentiality and security procedures.

Essential Experience & Qualifications

Proven experience in an administrative role, ideally within a busy office or secure environment. Strong proficiency in Microsoft Excel, including data entry, formulas, pivot tables, and basic data analysis. Excellent organisational skills and the ability to manage multiple tasks simultaneously. Experience maintaining accurate records and databases. Strong written and verbal communication skills, with the ability to handle sensitive information appropriately. High attention to detail and accuracy. Ability to work under pressure while following procedures and policies. A collaborative, team-oriented approach.

Desirable Skills & Experience

Experience as a medical receptionist/adminstrator. Previous experience working within a secure environment such as a detention or immigration facility. Familiarity with case management systems or similar administrative software. Understanding of immigration procedures and regulations (advantageous but not essential). Ability to adapt quickly in a fast-paced, changing environment.

Why Join Us?

This is an excellent opportunity to build your administrative experience in a meaningful part-time role. You will join a dedicated and supportive team and have access to ongoing training and professional development.

Working within a secure environment presents unique challenges but also allows you to make a real, positive impact on the lives of vulnerable individuals. We are committed to creating an inclusive, supportive workplace and delivering the highest standards of care to those we serve.

For more information, please contact kerri.mcdowall@medco-shs.com

Salary:

27,598 - 28,812

- PRO RATA

Contract: Permanent

Hours: 24 hours per week over 7 day period (depending on operational needs)

Job Types: Part-time, Permanent

Pay: 27,598.00-28,812.00 per year

Expected hours: 24 per week

Benefits:

Company pension Free parking On-site parking Sick pay
Application question(s):

Have you lived in the UK for 3 or more years? This is needed to be able to go through the vetting process to obtain clearance.
Work Location: In person