Job Description

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About The Role

Role Overview:

Based at BCA Automotive's Washington Depot, the Washington Ferry Administrator is responsible for general administration and management of the day-to-day activities of the Washington ferry office.



Reporting to the Depot Manager, the post holder's key responsibilities will be, but not limited to:

Administration:

Provide general administrative support to the depot and its drivers Ensure all personnel files are correct with HR and Training. Assisting with the maintenance of driver holiday and absence records liaising with Payroll regarding driver timesheet submission, absence and queries Provide driver support at the counter/by telephone and collate incoming drivers' documents and distribute accordingly to the relevant departments. Assist with issuing of PPE, truck equipment, consumables and office supplies - ensuring stock room is maintained at the required level, including raising associated purchase orders and invoice checking/reconciliation for the depot To ensure fleet information and files are kept correct and up to date and all VOR information is processed. Processing of new starters and exiting employees for the depot, ensuring relevant paperwork is obtained/completed and systems are kept up to date. Minutes of meetings i.e. investigations and disciplinary hearings. Input monthly KPI data and upload audit data onto required systems. Prepare and input data into weekly P&L reports and create monthly ferry pre invoice information. Recording details of personal injury accidents and collating associated paperwork including road traffic accidents where applicable. Any other general administration duties as required.

Person Specification:

The ideal candidate will possess:

A minimum of 5 GCSEs (or equivalent / relevant qualification) grade A to C, including English and Maths. Excellent communication skills and experience of dealing with external and internal suppliers & customers. Experience in an administration role in a busy office environment, ideally within the transport or logistics industry. Proficient user of Microsoft Office, particularly Excel. * The ability to plan and prioritise your workload, ensuring that weekly deadlines are met along with ad-hoc tasks.