Job Description

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The Opportunity:

We have an exciting part-time opportunity for an Administrator to join the Business Administration Services Team within Information Services (ISG) on a permanent basis. The successful candidate will play a pivotal role in providing professional administrative services across a defined Service Portfolio, the largest of which is ISG\'s flagship Recruitment Support Service. They will also provide essential PA support to ISG Directors.

What the job involves:

• Co-piloting all stages of our recruitment process, proactive monitoring of all stages to ensure smooth and timely processing, in particular job offers and contract generation.
• Supporting a diverse selection of committees and Groups across ISG Directorates.
• Provide a PA support service to the ISG Directors, including diary management, meeting organisation, travel arrangements, and support with People & Money procurement.
• Act as liaison for Freedom of Information Requests between Records Management, and ISG Information Practitioners, managing response times and ensuring that collated responses are returned to Records Management within the required deadline.

This part-time, open-ended position offers great flexibility with working hours, making it ideal for someone looking to balance work with other commitments. We are happy to accommodate working patterns of between 21-32hrs per week, which can be worked flexibly between our core hours of Monday-Friday 08:00-17:30. The individual will have a hybrid-working pattern, working partly from the office in central Edinburgh and partly from home.

Our team provide a broad suite of services including recruitment support, administrative and PA support, events, committee and finance support. This means the successful Administrator will have a rich and varied workload, contributing to a range of tasks critical to the smooth running of ISG.

Your skills and attributes for success:

• Demonstrable experience in a similar role.
• Able to provide a high-level of customer service in a busy environment with a friendly and approachable manner.
• Evidence of a \'can do\' attitude and able to work effectively under pressure.
• Ability to learn complex multi-step and multi-stage processes.
• An appreciation of the need for tact and confidentiality.
• A team player, comfortable with hybrid working and a matrix management structure.

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We welcome informal enquiries about the role - to find out more please email Liz Thomas, Senior Admin Business Partner at liz.thomas@ed.ac.uk.

To apply, upload your CV and include a cover letter with supporting statement.

As a valued member of our team you can expect:

• A competitive salary of \xc2\xa325,742 - \xc2\xa329,605 pro rata (a revised salary range for this grade of \xc2\xa327,979 to \xc2\xa332,332 is planned to take effect from Spring 2024)
• A chance to make a clear impact on the service provision to ISG Directors and staff.
• Generous annual leave allowance of 40 days per year, pro rata (inclusive of festive closure days).
• Highly competitive defined-benefit pension scheme with a substantial employer contribution
• A range of flexible working options to help prioritise work/life balance
• A day of paid leave annually for your chosen volunteering activity
• Access to excellent online learning and a Staff Scholarship fund
• Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our

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Championing equality, diversity and inclusion

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our (opens new browser tab)

On this occasion the University will not consider applicants requiring sponsorship for this role. International workers will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.

Key dates to note

The closing date for applications is 23rd February 2024

Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.

About Us: As a world-leading research-intensive University, we are here to address tomorrow\'s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.

About the Team:

Information Services Corporate comprises Business Administration, IS Facilities, Disability Information Services, IS HR, Strategy Management and Special Projects. Its main role is supporting the CIO, Head of Knowledge Management and Planning, and the Directorates, to manage the smooth running of IS and its interactions within the wider University community.

For further information visit the

University of Edinburgh