Job Description

About the Role

We are seeking a proactive and detail-oriented Administrator to support the day-to-day operations of our growing construction business. This is a varied role requiring excellent organisational and communication skills, strong attention to detail, and the ability to work efficiently under pressure. You will be pivotal in supporting both the operational and commercial teams, ensuring the smooth administration of finance, compliance, and project-related tasks.

About the Company

Alden is a dynamic and expanding main contractor working with leading building consultancies across London and the Home Counties. Specialising in commercial refurbishment contracts (JCT contracts), our projects comprise refurbishments of industrial, office and residential block properties. With an office in Watford (WD17) and a logistics yard in Kings Langley (WD4), we are committed to maintaining high standards of safety, quality, and professionalism. We invest in our people and actively support career development through regular training, upskilling opportunities and annual performance reviews to align employee goals with long-term company growth.

Key Responsibilities

Financial & Systems Administration

Upload, reconcile and allocate supplier and sales invoices using Xero Manage CIS subcontractor records and documentation Prepare, issue, and follow up on client sales invoices Maintain and update company databases and filing systems (digital and paper-based)
Compliance & Accreditation

Assist with preparation of health & safety and quality accreditation submissions (e.g. CHAS, SafeContractor, ConstructionLine) Support in gathering documentation for tenders and pre-qualification questionnaires (PQQs) Keep statutory documentation up to date (e.g. insurance certificates, licenses, H&S records)
Operational Support

Coordinate diary appointments, meetings and site visit schedules Monitor and diarise key project dates (start/completion, valuations, retentions) Maintain registers for training, equipment and PPE stock Organise employee training and maintain training records
Administrative Support

Compile new supplier account applications and maintain supplier contact lists Proofread and quality assure documentation provided by the Surveying team Provide general administrative support to Directors and Surveyors, including travel booking, printing, formatting, and ad-hoc requests

Person Specification

Essential Skills & Experience

Proficient in Microsoft Office Suite, especially Outlook, Word and Excel Excellent organisational and time management skills Clear and professional written and verbal communication Ability to manage multiple tasks and deadlines effectively A high level of accuracy and attention to detail
Desirable Skills & Experience

Previous experience in the construction industry Knowledge of CIS (Construction Industry Scheme) Working knowledge of Xero accounting software Familiarity with tender submissions and accreditation applications Experience supporting operational and/or commercial teams
Key Attributes

Trustworthy Self-motivated with a 'can do' attitude Flexible, adaptable, and comfortable in a fast-paced environment A team player with a willingness to support colleagues at all levels

Why Join Us?

We are a growing and supportive team, offering the opportunity to gain hands-on experience in a thriving construction business. We value loyalty, attention to detail and people who are happy to roll up their sleeves to get things done. This is a great opportunity to grow with the business and make a real difference in how we operate.

Job Types: Full-time, Permanent

Pay: 26,000.00-32,000.00 per year

Language:

English (required)
Work Location: In person

Application deadline: 30/05/2025