Job Description

Job overview

We're looking for a highly organised Administrator to support the Zero Carbon Cumbria Partnership. You'll play a key role in keeping our meetings and events running smoothly, from coordinating agendas and taking minutes to liaising with partners and helping manage budgets. If you're a great communicator with strong attention to detail, confident using IT systems and enjoy working with a wide range of people, this is a fantastic opportunity to contribute to Cumbria's journey towards a zero carbon future.

Please apply for the role via our official application form. Applications through Indeed will not be acknowledged nor accepted.

Main purpose of role

Providing meeting and event support to the Zero Carbon Cumbria Partnership and team. Help to maintain and manage relations with a diverse range of stakeholders. Assist the Partnership Manager with budget management.

Main tasks:

Meeting support

Liaise with meeting leaders/chairs, help with drafting agendas, circulate papers, take and distribute minutes, track actions and support timely follow-ups. This involves regular liaison with the Strategic Oversight Board, full Partnership meetings, ZCC team meetings and sector groups. Contribute to the development and implementation of forward planning tools, internal calendars, and coordination systems. Organise venues for in-person meetings and arrange catering where required. Arrange and support the use of Zoom / Teams for online meetings. Encourage attendance at meetings. Take minutes and log actions of meetings, secure sign off and circulate to attendees. Liaise with meeting leaders and chairs and marketing colleagues to ensure that relevant ZCCP website pages are kept up to date with relevant information, papers, minutes of meetings, etc. Ensure records of meetings are stored online and are shareable with partners. Maintain details of meeting invitees and attendees and ensure these are kept up to date and in compliance with data protection regulations.

Event support

Work with the Events and Training Coordinator to provide administration and support for events. Help with the management of invites, registrations, scheduling and on-the-day logistics, acting as a point of contact across multiple organisations and with the venues.

Stakeholder engagement and communication

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Provide the first point of contact for external enquiries to the ZCC project, managing and triaging communications to the appropriate team member. This includes monitoring of email inboxes for each sector group. Use and maintain the partnership contacts spreadsheet to support engagement. Work with the marketing team to send meeting invites and other communications through Mailchimp. Gather evaluation data as required by the Partnership Manager.

Other Responsibilities

Provide operational and administrative support to the Zero Carbon Cumbria team, ordering equipment, assisting with recruitment and supporting the onboarding of new staff. Assist the Partnership Manager with budget management such as invoice processing and other basic finance tasks. Take part in staff meetings, team meetings and training. Perform other duties that may be required from time to time as directed by line manager.

Person Specification Essential skills and attributes:

Experience in providing administrative support including meeting organisation and minute-taking. Excellent communication skills both written and verbal. Excellent customer service to both internal and external customers. Proven ability to handle a wide range of tasks, prioritise these effectively and follow processes accurately. Ability to deal with a wide range of stakeholders at various levels of seniority. Proven ability to use a comprehensive range of IT software (especially Microsoft Outlook, Excel, Word, and MS Teams) and the willingness to train in additional IT skills as and when required. Experience of setting up and helping to run online meetings e.g. MS Teams, Zoom. A good level of numeracy. Experience of invoice processing.
Job Type: Part-time

Pay: 24,570.00-29,070.00 per year

Expected hours: 22.5 per week

Benefits:

Flexitime Sick pay Work from home
Application question(s):

I understand that I need to apply for the role on an official application form and that applications through Indeed will not be acknowledged nor accepted.
Work Location: Hybrid remote in Penrith CA11 8ET