Job Description

CARLISLE BASED ROLE

To apply please include your CV and a covering letter outlining your skills and experience and why the role interests you. For an informal chat please email Graham Smith, HR Manager at g.smith@pioneerfoods.co.uk to arrange a suitable date/time.

We are looking for an experienced Administrator to work as part of a small HR team supporting the HR Manager with all aspects of HR administration. In addition, you will learn how to process the weekly payroll to provide cover for the Payroll Administrator with support from the HR Manager.

You will already be in a similar role and have demonstrable administrative/secretarial experience supporting others, ideally in an HR environment but not essential.

Duties

Human Resources

Assist with drafting and issuing HR related documentation such as contracts, job role changes and absence letters Assist with recruitment; posting job adverts, organising interviews, interviewing and keeping job descriptions up to date Onboarding; send out new starter emails, documentation, carry out right to work and DBS checks and inductions (sometimes after hours) Maintain people files (paper and electronic) Administer training records and roll out of any people related training (e-learning etc) Assist with audit and regular reports from time management system Support the HR Manager and other people managers with employee relations administration such as investigations, disciplinaries and grievances (drafting up invites, taking notes etc) Maintain the company handbook to ensure it is up to date in line with employment law updates Manage a calendar of annual people/charity events and help organise General administration such as scanning, copying, filing, drafting up letters and organising meetings Support and lead on various ad-hoc projects as required by HR Manager
Payroll (when covering)

Process new starters and leavers on time management/payroll system and administer holidays Track and record employee changes on tracker and payroll reminder Maintain time management/payroll system with employee/pay changes Deal with any payroll related queries such as pay issues, shift changes and clocking in data Process weekly payroll and financial data for Company Secretary when required i.e. journals

The successful applicant

Must be organised, IT savvy with good word processing, excel and note/minute taking skills along with excellent attention to detail for producing documents Must have good written, verbal and numerical skills Ideally have demonstrable HR experience or be an experienced administrator Knowledge of employment law and payroll experience would be an advantage but not essential

Hours and Salary

Monday to Friday, 35 hours per week, 8.00am - 3.45pm (flexible start/finish times and can be less hours over the 5 days, minimum of around 30).

Must be able to stay later for after School inductions around 4.00pm normally and cover occasional bank holidays.

This is a weekly paid role and the hourly rate is negotiable depending on skills and experience. The interview process will include a short test on excel and word.

Benefits

30 days annual leave including bank holidays (pro-rata) Pension Long service awards scheme 20% off in our Foodstore, 10% off Grab and Go and our Cafe (after 12 weeks service) Health & Wellbeing Support Bike to work scheme PPE Free refreshments and on-site parking
Job Type: Full-time

Benefits:

Company pension Cycle to work scheme Free parking On-site parking Store discount
Application question(s):

Are you located in or near Carlisle?
Work Location: In person