Job Description

The University of Oxford is a stimulating work environment, which enjoys an international reputation as a world-class centre of excellence. Our research plays a key role in tackling many global challenges, from reducing our carbon emissions to developing vaccines during a pandemic.

We are currently seeking a skilled Administrative/Receptionist Assistant to join our dynamic team. In this role, you will play a crucial part in providing administrative support and managing our department\'s reception desk.

IT Services is a key department that ensures that the University has robust, reliable and high-performing IT facilities it requires to support the distinctive needs of those engaged in teaching, learning, research and administration.

What we offer

As an employer, we genuinely care about our employees\' wellbeing and this is reflected in the range of benefits that we offer including:

• 30 days of annual leave (excluding the 8 public holidays)
• Extensive personal and professional development plans and opportunities to foster growth
• A comprehensive range of childcare services to support working parents
• Very generous maternity, adoption, paternity, and shared parental leave schemes for growing families
• An excellent contributory pension scheme to secure your financial future
• Salary sacrifice scheme for additional savings
• Subsidised membership of the University Sports Centre to promote well-being
• Cycle loan scheme to encourage sustainable commuting
• Discounted bus travel and Season Ticket travel loans for convenient transportation

The University also runs an enormous number of social groups and sports clubs for those looking for more than just a great place to work.

The responsibilities will include:

• Be the friendly face and helpful voice at our administration office, assisting staff and visitors with their inquiries while adhering to university and external regulations.
• Organize and coordinate events, handling room bookings, catering arrangements, and travel and accommodation logistics for our dedicated staff.
• Monitor and replenish stationary and refreshment supplies using the University Oracle system.
• Maintain accurate reception information, updating procedures as needed to ensure efficient operations.
• Collate and circulate important data, managing spreadsheets that include telephone lists, building lists, and mail lists.
• Occasionally engage in manual handling tasks and comfortably navigate the building using staircases
• Assist with office moves and setting up of work stations for staff.

About you

To be successful in this varied and interesting role, you will:

• Be someone who strives for excellence and enjoys providing high-quality customer service and administrative support.
• Self-motivated with the ability to work independently and proactively resolve situations, while knowing when to seek assistance and collaborate with others.
• Excellent organisational, communication (Written and verbally), and interpersonal abilities
• Familiarity with standard computer programs such as Outlook, Word, and Excel, coupled with experience using databases.

Application process

You will be required to upload a covering letter/supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is Friday 25th August at 12:00 noon.

Interviews will take place on Wednesday 6th September and will be face to face at 13 Banbury Road.

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