Job Description

King's College School

Merton



Expiring soon

Salary:

Circa 19,480 (based on 36,094 FTE)

Job type:

Full Time, Fixed Term

Start date:

08 September 2025

Apply by:

8 August 2025

Job overview

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We are seeking to appoint an exceptional and enthusiastic Admissions Administrator to join our fast-paced and welcoming Admissions Department for a fixed-term period from September 2025 to March 2026 - covering the Autumn and Spring terms. This is a particularly exciting time to join King's as we embark on one of the most significant developments in our history: extending co-education throughout our community.

This role offers a unique opportunity for a high-calibre individual to contribute meaningfully to the life of a busy and successful school, supporting the smooth and effective running of our admissions process across all entry points.

The successful candidate will:

Have a warm, personable, and professional manner with an excellent work ethic. Demonstrate outstanding attention to detail and organisational skills. Be a confident communicator, both written and verbal, with the ability to relate to people at all levels with tact and diplomacy. Offer excellent customer service and promotional skills. Remain calm under pressure and manage competing priorities with a systematic approach. Be proactive, adaptable, and able to work independently and collaboratively with the ability to use initiative appropriately. Be a person of integrity, honesty, energy, stamina and enthusiasm, able to maintain a high work rate and to juggle a range of tasks and competing priorities. Have proven experience of handling sensitive situations with tact and diplomacy and with complete respect for confidentiality. Be committed to the wider aims and ethos of King's, with a genuine interest in working with children and being immersed in school life.



What the role involves:

The role will require the delivery of the highest quality of customer service and will include, but not be limited to, the following:

Providing an exceptional experience for families

Working with the Admissions team to ensure that the admissions experience across Wimbledon Common Preparatory School (WCPS),junior school, senior school and sixth form reflects the warmth and welcome of the King's community. Supporting the admissions process at every entry point to ensure that pupil wellbeing is at the heart of all our admissions work. Responding to all email and telephone queries in a courteous and professional manner and ensuring that all communication with prospective parents, feeder school staff and colleagues is delivered in a consistent and friendly manner that best reflects the ethos and excellence of the School. Working closely with colleagues across the school to ensure that we are providing an exceptional customer experience.

Supporting relationships with our feeder schools

Supporting the excellent, warm and open relationships we enjoy with our feeder schools Ensure feeder school information is kept up to date on the school database (Schoolbase).

Delivering the

Admissions Process

Providing support with admissions at all of the various entry points as needed (WCPS, junior school, senior school and sixth form). Supporting the team with candidate registrations, assessment and interview logistics, and reference collection; including preparation for all assessment and interview days including counting and distribution of exam papers before assessments; following up requests for confidential references for all exam candidates and logging and filing them appropriately; assisting with the checking of interview lists, collating packs and distributing to interviewers in a timely manner. Ensuring that the leadership team have complete and comprehensive information for decision-making, offers and waiting lists decisions (at all entry points for WCPS, junior and senior schools and sixth form) and ensuring that clear and comprehensive records of all correspondence are maintained. Helping to produce offer packs and collating returned documents including recording bursary and scholarships acceptance data. Checking information on acceptance of place forms and sending family circumstances forms out when appropriate. Working closely with colleagues to ensure that admissions processes are aligned with current best practice and implemented effectively and consistently.

Event Coordination

Organising, attending and supporting admissions events as needed (WCPS, junior school, senior school and sixth form). Working with colleagues across Marketing and Admissions to organise materials for all admissions events, including ensuring all materials needed for school fairs and visits are ready for the person attending. Help to organise and administer external events e.g. forums. Supporting colleagues across the school (WCPS, junior and senior school and sixth form) with induction days and welcome evenings Attending admissions events and always acting as an ambassador for King's

Recordkeeping and compliance

Ensuring pupil records and databases are maintained in line with GDPR regulations Helping ensure that the school is compliant with any visa requirements during the admissions process Supporting the team to keep all documents relating to admissions up to date and in line with best practice Ensuring that all invoices are passed on to Accounts and are paid in a timely manner

Other Duties

Undertake any additional administrative tasks as required by the Head or Deputy Head of Admissions

Essential Skills and Experience

Understanding of safeguarding and commitment to the wellbeing of pupils. Proficiency in Microsoft Office and database systems Ability to work independently, identifying and prioritizing the work that needs to be done to meet tight deadlines - both personal and those of the team - with same-day turnaround when needed. Ability to work collaboratively, demonstrating versatility and adaptability when required to meet the needs of the department. Excellent communication and interpersonal skills. Highly organised, with a keen eye for detail. Understanding of the importance of a kind and friendly demeanour and a smart appearance at all times, as a positive role model to pupils and representative of the department/school. Energetic and committed to meeting the needs of the school and ensuring the continued high performance of the department. A team player with a positive, can-do attitude

Desirable

Previous experience in a school or educational setting. Degree or equivalent training. Familiarity with admissions software (e.g. Schoolbase, OpenApply). Understanding of the independent school sector and admissions cycle Proficient in file sharing and storage. Knowledge of GDPR and best practice in data handling.

Terms and conditions

Fixed-term, term-time only, from September 2025 to March 2026 (start date to be confirmed). Contract salary: circa 19,480 based on 36,094 FTE. 25 days of annual paid leave FTE (to be taken during school holidays), plus statutory English public holidays -- prorated based on the start and end date of the contract. Working pattern: Full time during term time only: 40 hours per week; 8.30am-5pm (with 30 minute lunch break) with some work in evenings and weekends for admissions events. On site during term time. School lunches are provided daily during term-time. Contributory support staff pension scheme - employees are eligible to join after 3 months' service with a 10% employer contribution / 5% employee contribution. Programme of staff health benefits including membership of the King's Sports Club (pool, classes, gym etc).



King's is one of the most successful schools in the world, with outstanding academic results, first-class pastoral care and a vibrant co-curriculum. Overlooking Wimbledon Common, the school is situated in one of the most attractive parts of south east England and benefits from exceptional grounds and facilities.

To apply for this role, please register your details online via our website

https://www.kcs.org.uk/useful-information/career-opportunities

. Once you have registered your details with us, you can apply for vacancies by logging into the candidate area using your email address and chosen password. You will be asked to fill an online application form.

Closing date: 9.00am on Friday 8th August 2025.

Interviews: Tuesday 12 August 2025.

Anyone applying for this role must make themselves available for interview on these dates.

Candidates selected for interview will be notified by Monday 11th August 2025.

This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. King's is fully committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. King's College School is fully committed to the principles of equality, diversity and inclusivity in its recruitment of teaching and support staff.

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About

King's College School

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King's College School

Southside, Wimbledon Common
London
SW19 4TT
United Kingdom

+44 20 8255 5300

King's College School, Wimbledon is one of the most successful schools in the world, and our vibrant and caring community is a special place to learn and grow for boys aged 7-18 and girls aged 16-18. With over 1,500 pupils and 400 staff, we are located in one of the most attractive and peaceful parts of London, opposite 1,140 acres of countryside of Wimbledon and Putney Commons and just a short walk from the picturesque Wimbledon Village.

Head

Dr Anne Cotton

Values and vision

Our school was founded in 1829 by Royal Charter as the junior department of the university, King's College London, and as such, intellectual aspiration and a progressive spirit are our heritage.



Today, we offer an education of the whole person, in Mind, Spirit and Heart, the enduring ethos of our foundation. Our guiding mission is to look outwards, to the world beyond school, and to life at 25: we look to the lives we are preparing our young people to lead, so that when the time comes, they are ready to forge the pathway they choose, and to make a purposeful impact.



We aim for each of our pupils to enjoy an exhilarating adventure of learning and to pursue academic excellence within a fun, caring, welcoming environment. Academic outcomes at A level, IB and GCSE consistently place King's amongst the very top schools nationally and globally. Supporting our pupils to grow strong in spirit, in the shared values and qualities of character that will ground them, is equally important.

ISI report

"The academic standards achieved by pupils are outstanding... Pupils achieve outstanding academic, musical, sporting, linguistic and dramatic distinctions, actively encouraged by a strong culture of participation and the uncommonly wide choice of extra-curricular activities and range of opportunities on offer..."



"[Pupils] are confident to be themselves and find staff supportive and approachable in the school's safe and friendly environment...The way in which pupils engage in contributing to the lives of others in the school, the local community and wider society is outstanding... Pupils demonstrate a great deal of respect for diversity within society... and the way in which they work with others is excellent."



View King's College School Wimbledon's latest ISI report.Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow

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