Job Description

Job Title:

Admissions Officer

Posting Start Date:

26/09/2025

Job Id:

1658

School/Department:

School of Medicine & Population Health

Work Arrangement:

Part Time (Hybrid)

Contract Type:

Permanent

Salary per annum ():

27,319- 31,236

Closing Date:

12/10/2025
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.



We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

As a key member of the School's Medical Recruitment and Admissions team, you will primarily focus on activities related to the recruitment and admission of students to the Physician Associate and MBChB courses.



Collaborating with a wider School and Faculty team, you will be instrumental in implementing the School's admissions processes, ensuring strict adherence to both University and PSRB guidelines. Your responsibilities will include the accurate processing of applications and inquiries, as well as the timely completion of all pre-enrolment activities to achieve overall admissions targets.



We are looking to appoint a supportive, organised and motivated individual who is committed to driving improvements within our School. The successful candidate will have experience of maintaining information with a high degree of accuracy and attention to detail and will have previously supported student or programme related processes. They will also be able to build effective relationships with staff and students and work flexibly to support the activities of the team.

Main duties and responsibilities

Support the effective and efficient delivery of the School's strategic recruitment plan Act at the contact for student entry checks; DBS, OH and the relevant authorities for overseas students, logging applications, activity and completion Monitor and maintain student admissions records, and coordinate information for student recruitment interviews and assessments Support the Admissions Manager in the organisation of student recruitment interviews and assessments Deal with internal and external queries in regard to the Schools admissions and entry requirements and legislation. In liaison with central admissions assist with the applications of candidates, decision processing, communication, and recruitment Co-ordinate the UCAT admissions test, ensuring evidence is provided for candidates with special circumstances Build and engage with local and University networks to ensure up to date knowledge of internal policy and procedures Cover is required on a small number of weekend days throughout the year for which time off in lieu will be made in line with the Universities HR policy Support University WP and outreach schemes in preparation for medical applications Support the wider team to take forward relevant recruitment, education, assessment and curriculum related projects and activities as required, working collaboratively across the team, to ensure that the School is able to deliver the full remit of its responsibilities in a timely and effective manner Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential or desirable

Stage(s) assessed at

Educated to A Level standard (or equivalent experience)


Essential


Application


Proven IT skills, with experience of working with Microsoft packages, Google packages, email and the internet


Essential


Interview/Application


Ability to communicate effectively with staff and students in person and in writing


Essential


Interview/Application


Experience of maintaining information with a high degree of accuracy and attention to detail


Essential


Interview/Application


Ability to manage own workload in consultation with appropriate colleagues, prioritising as required to meet planned deadlines as well as unscheduled tasks


Essential


Interview/Application


Ability to work on own initiative, recognising when to refer matters to senior colleagues


Essential


Interview/Application


Ability to analyse and solve problems with an appreciation of longer term implications


Essential


Interview/Application


Excellent interpersonal and customer service skills with experience

of responding efficiently and effectively to queries.


Essential


Interview/Application


Knowledge and experience of working within Higher Education


Desirable


Application

Further Information

Grade

Grade 5

Salary

27,319 to 33,951 per annum (pro-rata), with the potential to progress to 33,482 through outstanding contribution

Work arrangement

Part time - Open-ended - Hybrid

Line manager

Medical Admissions Manager

Direct reports

Medical Admissions Manager

Our website

https://sheffield.ac.uk/smph


For informal enquiries about this job contact Siobhan Marples, Medical Admissions Manager s.marples@sheffield.ac.uk or 0114 222 5575

Next steps in the recruitment process

It is anticipated that the selection process will take place in mid October. This will consist of an interview. We plan to let candidates know if they have progressed to the selection stage within 2 weeks of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact clinmed-staffing@sheffield.ac.uk

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().

What we offer

A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. Generous pension scheme. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks). Recognition Awards to reward staff who go above and beyond in their role. A range of generous family-friendly policies + paid time off for parenting and caring emergencies
+ support for those going through the menopause
+ paid time off and support for fertility treatment
+ and more





We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.


Closing Date : 12/10/2025





We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.