Job Description

We are seeking a highly organised and proactive Adoption Service Coordinator and Panel Administrator to support the effective delivery of adoption services. This pivotal role ensures smooth coordination of assessments, panel meetings, and administrative tasks across the Permanency Service. You will act as a key point of contact between professionals, adoptive families, and external agencies, ensuring efficient communication and compliance with regulatory standards. The successful candidate will possess exceptional attention to detail, excellent time management skills, and the ability to work in a sensitive and dynamic environment

You will be involved in the development of the service and your views, and insights are encouraged.

Coordinate diaries and communication across the Permanency Service team. Manage and log adoption enquiries; maintain records in Beacon CRM and CHARMS. Support adoption assessments, events, and i-adopt marketing updates. Organise Adoption Panel meetings, including scheduling and report preparation. Take and finalise panel meeting minutes; ensure timely decisions and notifications. Maintain panel member records, training logs, and meeting attendance. Update web content, brochures, and social media with adoption recruitment materials. Collect and share feedback for service improvement and performance reporting.
You will have regular informal guidance and formal supervision on a monthly basis. You will be part of the wider service of Family Futures and attend monthly Team Days to learn, share and develop the service and your practice.

We are looking for an individual who is:

Motivated to work with families and derive satisfaction from seeing the development of adopters Not fazed by complex needs, challenges, and adversity Embraces a parent-positive and child friendly approach Able to work in a small team and be a team player Wants to develop their knowledge base and interest in multi-disciplinary working through a therapeutic lens. Thrives in a collaborative and integrated team environment.

Benefits of joining Family Futures

High-quality supervision and professional development training.

We run regular Learning Forums to support and learn from each other

An empowering and encouraging environment

A nurturing environment for staff to work, including a weekly self-care session.

We believe that embracing different perspectives enriches our agency's culture and strengthens our ability to serve the children and families we work with. Therefore, we welcome applications from candidates from a wide range of lived experience and are actively recruiting people from the global majority. By 'global majority', we mean Black African, Black Caribbean, Asian and dual heritage communities.

We are an equal opportunities employer and committed to creating an inclusive and diverse workforce. We encourage applications from suitably qualified applicants regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Family Futures is committed to safeguarding and promoting the welfare of children and expects all staff to share this commitment. The organisation follows safer recruitment practices to protect children and adults at risk of harm and will require the successful applicant to undertake an enhanced DBS disclosure.

Family Futures is a menopause friendly employer

Please contact hr@familyfutures.co.uk to request an application pack. The deadline for applications is Wednesday 6th August 2025 with interviews taking place on Tuesday 12th August. 2025.

Further information about our services can be found on our website https://www.familyfutures.co.uk/.

Salary:

26,000 to 29,500 per annum - pro rata

Job Type: Part-time

Pay: 26,000.00-29,500.00 per year

Expected hours: 22.5 per week

Schedule:

Monday to Friday
Language:

English (preferred)
Work Location: In person

Application deadline: 06/08/2025