Job Description

Purpose of position

This position will handle the accounts payables process and T&E expense process, including all related data entry, reporting, and reconciliation tasks.

Major Responsibilities

Role specific responsibilities

Proven working experience as Accounts Payable Clerk with a solid understanding of book-keeping and accounting payables principals. Accurate and timely processing of vendor invoices for 3-way match in SAP. Perform monthly vendor account reconciliations with aim of resolving any vendor dispute that arise through liaison with the business and the vendor. Responsible for setup/amendments and verification of new vendors complete with a robust monitoring vendor compliance procedure Preparation of account reconciliations for all AP related accounts. Weekly preparation of Vendor payment run for processing. Support in month end close process: ensure timely recognition and accurate cut-off of AP. Drive key performance indicators using dashboards developed. Provide recommendations into management based on weekly review of AP aging report, exception reporting, processing metrics and weekly team meetings Establish strategies for continuous improvement of metrics and clarity of reporting Assist in implementing best practices in department Ensure AP compliance with all regulatory requirements (W9, sales tax, 1099 issuances at year end, CIS filings) Distribute workflow appropriately among assigned AP Specialists

T&E Tasks

Be the T&E Administrator in our Concur Expense & Travel system, will be in responsible for auditing and then processing the majority of expense reports regionally. Maintain user profiles, documentation, T&E Policy updates and audit records Provide ongoing Concur training for new users/system updates and proactively ensure employees understand the T&E policy as well as system features Create and provide training to assist new and existing employees with best practices Perform investigative research to resolve T&E discrepancies and safeguard our company Provide supporting documents and explanation of monthly T&E postings into SAP

Health, Safety & Environment

You have a duty to take care of your own health and safety and that of others who may be affected by your actions at work. You will carry out assigned tasks and duties in a safe manner, in accordance with instructions, and comply with all Health, Safety & Environmental rules, policy, procedures, regulations and codes of practice. You must also co-operate with management and co-workers to help everyone meet their legal obligations. Ensure that you follow any instructions or health, safety & environmental training the Company provides and report any hazards, injuries or ill health that present a serious and imminent risk. Ensure that you follow any instructions or health, safety & environmental training provided by the company and report any hazards, injuries or ill health that present a serious and imminent risk and inform your line manager about any shortcomings you identify within your health and safety arrangements.

Requirements

Education Required:

5 GCSE's Above Grade C

Work Experience Required:

3+ years of experience in accounts payable/T&E Experience with SAP essential (Concur & T&E beneficial) Excellent written and oral communication skills, with the proven ability to present and explain corporate policies and suggest process improvements to diverse audiences including senior leadership Strong project management and organization skills, including the ability to multitask, prioritize various work streams simultaneously, meet tight timelines Technologically savvy, with knowledge of Microsoft Office. Proficiency in Microsoft Excel. Ability to query data, compile reports and provide analysis; undeterred by challenges lacking a standard solution

Skills & Knowledge Required:

Positive attitude Ability to influence people and process change Proactive not reactive System savvy. Ability to identify and coordinate the automation of manual processes. Acts as an involved value-added member of the team with ability to demonstrate effective teamwork. Clear and concise visual presentation skills Ability to anticipate, identify and resolve complex financial issues Thorough knowledge of UK GAAP
Job Types: Full-time, Permanent

Benefits:

Company pension
Work Location: In person