Job Description

To provide a comprehensive secretarial and administration service to the Arrhythmia Care Co-ordinators in an efficient and timely manner. This post is part of a professional multi-skilled team working across the clinical and administration services.



Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.



The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.



Responsible to undertake the role of secretary and administration support, to the Arrhythmia Care Co-ordinators



The key responsibilities of this role are the effective and efficient management of specific departmental and patient administration systems, ensuring strict adherence and compliance to all Trust Policies and procedures.



Responsible to undertake the role of secretary and administration support, to the Arrhythmia Care Co-ordinators.



Following the introduction of digital dictation technology to take responsibility for clinic admin preparation and distribution in a timely and effective manner.

Responsible for the full secretarial and administrative service to the Arrhythmia Care Co-ordinators

Take appropriate action with regard to telephone calls from parents/carers of patients, GPs and other agencies using initiative, within broad guidelines outlined by the Arrhythmia Care Co-ordinaotrs/ Service Line Cluster Manager.

Ensure accurate messages are taken for the team and delivered in timely manner.

Prioritise own workload.

Maintain an up-to-date diary for the clinical team, liaising with external and internal contacts and organisations as necessary.

Sorting and dealing with all correspondence and keeping a satisfactory record and filing system to ensure swift retrieval of information.

Provide administrative support to the Arrhythmia Care Co-ordinators in respect of work relating to teaching, research, NHS medical reports, charities and publications, including organising meetings, agendas and minutes.

Assist with the improvement and presentation of data collection using appropriate computer software to achieve effective results.

Ensure effective communication with all members of a multi-disciplinary team.



For further details please see the attached JD & PS