Job Description

About the role

The Ashmolean Museum, part of the University of Oxford's Gardens, Libraries and Museums (GLAM), is seeking to appoint a professional Archivist and Records Manager.

This is a significant new role within the Directorate of Collections, based at the Ashmolean Museum on Beaumont Street, Oxford. The postholder will lead the development and management of the Museum's archive collections and operational records, enabling their full potential to be realised for research, teaching, and public engagement.

In this role, you will lead the cataloguing and digitisation of the Museum's archive collections to professional standards, in collaboration with the Department of Digital Collections and the curatorial departments. You will develop and implement records management procedures, including retention schedules and transfer processes. You will manage and train staff and volunteers working on archival projects. You will liaise with colleagues across the Museum to facilitate access to the archives for research, teaching, and public programming. You will advise on compliance with National Archives Accreditation standards and lead the Museum's application process.

This is a permanent, full-time position, working 37.5 hours per week. The role is based on-site due to working with physical collections; however, occasional working from home may be possible with line manager's approval.

About you

You will have a professionally recognised qualification in Archives and Records Management, or equivalent professional experience. You will have practical experience using professional standards for cataloguing archives, including ISAD(G) and EAD. You will be highly organised, with demonstrable project planning and delivery skills. You will have excellent IT skills, including experience with archive cataloguing software and spreadsheets. You will be familiar with GDPR and FOI requirements and able to handle sensitive materials with discretion.

What We Offer

As a member of staff at the University of Oxford, you will enjoy a generous benefits package including:
38 days' annual leave (including public holidays) Membership of a competitive pension scheme Access to the University Club gym and sports facilities Family-friendly policies and support for flexible working Opportunities for professional development Free entry to University museums and gardens, as well as temporary exhibitions
Further details can be found at https://hr.admin.ox.ac.uk/staff-benefits.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

We are committed to ensuring that our recruitment processes are inclusive and accessible. If you require the job description or any other materials in an alternative format, or if you would like to request any adjustments to support you through the application or interview process, please contact the recruitment team at recruitment@glam.ox.ac.uk.

How to apply

You will be required to upload your

CV and a supporting statement

as part of your online application. You supporting statement should list each of the essential and desirable selection criteria, as listed in the job description and explain how you meet each one. CVs alone will not be considered.

Only applications received online before 12:00 midday (BST) on Monday 1 September 2025 can be considered. Interviews are expected to take place on Friday 26 September, in person.

* An automatic annual increment each year will be paid up to (and not including) the discretionary range within the University of Oxford's Grade 7 salary scale.