Job Description

Job Title: Assistant Accountant

Trust Location: Oxford Health NHS Foundation Trust

Location: Oxford Pharmacy Store (OPS) Unit 7, Lombard Way, Banbury, OX16 4TJ

Hours: 37.5 hours per week

Working Pattern: Monday - Friday, 9AM- 5PM

Duration: ASAP Until: 31st of December, 2026

What you'll be responsible for:

JOB PURPOSE

Assist in Maintaining tight financial control and accurate financial reporting. To provide cover for any member of the finance team for short periods as required. To assist the provision of high-quality professional specialist financial and management accounting, and business analyst service to Oxford Pharmacy Store (OPS) and to the Oxford Health NHS Foundation Trust executive group. Assist in the management accounting process for accurate performance monitoring. To ensure the Payables, Receivables and credit control functions are completed accurately and professionally and reports and controls are continually reviewed for accuracy and improvement.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

DUTIES AND RESPONSIBILITIES

Raise sales invoices and credits. Check VAT is correct on the invoices to be processed. Code invoices for the ledger with queries from Credit Manager and follow up to ensure prompt process of invoices for authorisation. Maintain communication with customer service regarding coding and registering of invoices and help develop an improved process for the flow of information between departments. To ensure the appropriate hard coding of all invoices to maintain the integrity of the finance ledger. Ensure debtor accounts are raised in a timely manner to meet DH best practice guidance and cash management process is supported. To ensure prices charged on purchase invoices are correct and keep an up-to-date record of current purchasing prices. To ensure purchase invoices are routed to the correct manager and delays minimised. The post holder is required to highlight any discrepancies and determine the best course of action after an assessment from a range of options, and to escalate as necessary. To develop and manage effective Purchase Order and Paymentsystems. Maintain Credit control function and effectively chase customer for overdue debt and resolve customer payment queries. Maintaining import & export customs process and submit declaration to relevant body. Play a key role in the agreement of balances with other NHS organisations for income, expenditure, debtors, and creditors, quarterly and at the year end. Ensure all agreements are settled and queries resolved within the set timescales. Ensure that balances are accurately reflected in the general ledger. To be responsible for the operation and management of sales ledgers which provide effective and timely processing of routine receipts. To contribute to the production of all legal, statutory, and external financial reporting. Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team. ? Actively participate in team meetings, making suggestions for service improvement both within the department and any finance related issues Trust wide.

PERFORMANCE MANAGEMENT

Provide support to the OPS Accountant in responding to enquiries from the Budget Holder and senior managers and assisting them on all operational finance and performance issues. Assist in the formulation of annual budgets. Support the OPS Accountant in the costing of service changes and business case development and any other matters arising. Assist in investigation and analysis of initial budget variances, performance management and expenditure trends. Assist in providing information to support the production of annual accounts and the external audit. Liaise with internal and external audit as required and implement agreed audit recommendations. Contribute to the preparation of monthly written commentary reports highlighting the financial position, material monthly variances and underlying trends concisely. Create, maintain, monitor, and input information into a variety of databases and spreadsheets ensuring accurate and integrity of this data. Assist in the completion of monthly income and expenditure journals to ensure budget reports including accruals for outstanding invoices and known incurred expenditure ensuring all records are reconciled and filed in accordance with internal procedures. Complete any required analysis of data as requested. Assist in the preparation of accurate balance sheet reports and forecasts. Policy/ Strategy Responsibility: Actively support the Trust's Fraud prevention policies by highlighting areas of risk. Support for systems users across the Trust to recognise that modernisation and service improvement are part of everybody's day-to-day business. Assist in the development and maintenance of financial and local procedure notes. Support the Trust to follow recognised financial policies and procedures and to assess and implement revised policies and procedures as necessary in own areas.

OTHER DUTIES

:

Actively support the Trust's Fraud prevention policies by highlighting areas of risk. Working co-operatively with other members of the finance team. Develop good team relationships and relations with stakeholders. Project a professional and helpful image. Be flexible and aware of competing priorities. Willing to personally develop skills and knowledge. To organize and prioritize own workload to meet weekly and monthly deadlines. ? Responsible for own personal development.

You'll have the following skills/experience:

Advanced IT skills including a detailed knowledge of Excel and a working knowledge of Microsoft Word, Powerpoint and Oracle Knowledge of internal audit, audit systems and control Accountancy Qualification (AAT or better) Proven experience in the public sector, preferably the NHS Working knowledge of accounting concepts, controls and methodologies Ability to respond sensitively and calmly to customer complaints. Confident and competent formal and informal communicator using oral and written skills Accurate attention to detail. Ability to manage several projects simultaneously, experience of managing projects successfully to completion. Ability to work under pressure, often with varied and conflicting deadlines. Will be expected to work independently, using own initiative when responding to customer enquiries. Self-motivation and ability A team player with a flexible approach

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Types: Full-time, Temporary
Contract length: 12 months

Pay: 15.43 per hour

Expected hours: 37.5 per week

Work Location: In person

Reference ID: 86295