Job Description

The Manor Preparatory School

Oxfordshire
37,000 - 40,000 per year

Salary:

30 days annual leave per year, Scottish Widows Pension, Life Assurance, Free refreshments/lunch, onsite parking, school fee reduction, subsidised rates, facilities hire, Employee Assistance Programme.

Job type:

Full Time, Maternity Cover

Start date:

21/07/2025

Apply by:

16 July 2025

Job overview

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The Manor Preparatory School, situated in the heart of Oxfordshire, is a renowned independent, co-educational, preparatory day school of around 380 pupils aged 2-11. The Manor has a wonderfully happy, creative atmosphere where each individual is challenged and cherished to reach their potential. Every child is encouraged to push themselves to new challenges, resulting in outstanding results academically, on the sports field and in creative and performing arts.


We are looking for an experienced financial or management accountant to cover a period of maternity leave. Ideally the position would commence in July / early August 2025 to ensure a suitable handover period. The Assistant Bursar is responsible for the effective execution of the financial activities of the School including Sales and Billing, Banking, Payroll and Local Authority Funding.


This is a critical position within the School and as such we are seeking someone to work 8am-5pm, 5 days per week, full-time, on-site at our beautiful school premises just outside Abingdon. The working pattern is potentially negotiable depending on individual circumstances.


The role will sit within a Finance team of three, including the Director of Finance and Operations (DFO) and the Bursary Administrator.

:

Billing

Prepare all aspects of the termly parental fee run and produce the fee invoices to parents Process any payments onto the billing ledger and prepare all banking documentation Monthly review of debtors; regular chasing of late payers; calculating overdue interest Liaise with parents regarding costs that qualify for Child Care Voucher or tax-free childcare payment.Dealing with general billing queries and adjustments Dealing with direct debit amendments and monthly/termly processing of direct debit collections Regular reconciliations of fees Use of WCBS PASS (the financial system) to add new pupils, create billing accounts and ensure correct fees are allocated to pupils Work with the Director of Admissions, Communications & Marketing to update and amend the billing for Nursery or Pre Nursery sessions. Inform the Director of Admissions & Communications of all registration fees and acceptance deposits received

Early Years Funding

Maintain a termly funding report of eligible pupils and prepare funding calculations Alongside with the Bursary Administrator, add information onto the Oxfordshire County Council portal. Liaising with Head of Learning Support to claim other funding from local council (SEN, RAF etc) Allocate funding payments.

Sales

Process and invoice non-fee sales (e.g. peripatetic facility fees; facility hire) after liaising with relevant staff Chase outstanding debts Liaising with the insurance company to administer parent/pupil-facing insurance policies

Banking

Responsible for the processing of daily bank receipts and payments Responsible for monthly bank reconciliations on all bank accounts including petty cash reconciliation Responsible for liaising with the bank and maintaining online banking accounts Accounting petty cash collected during school events Raising and banking cheques and petty cash

Payroll

Preparing and processing the monthly adjustments to payroll (e.g. overtime; clubs; unpaid leave; etc.) Assist the DFO with dealing with any salary related queries Raise monthly HMRC and pension contribution payments

Assisting the Director of Finance & Operations

Regularly reconcile balance sheet accounts Process termly journals in PASS for prepayments and accruals Process all other one-off journals in PASS Maintain the fixed asset registers and process termly depreciation and adjustments Be a key point of contact during the annual financial audit, liaising with the auditors and collating all information requested Assist in the preparation of the termly and annual statutory accounts Assist with preparation for school censuses and national statistics reports Provide general assistance to the DFO as required

Other Duties

Work closely and liaise with the Bursary Administrator and assist and cover their role as required Deal with any general Bursary enquiries Assist in maintaining the finance policies and procedures Staff are expected to carry out other financial-related duties as reasonably requested by the Head, the DFO, or the Senior Leadership Team (SLT)

Person Specification:

The following person specification indicates those areas of skills, personal characteristics and experience that are essential or desirable in the candidates being interviewed.

Essential:

2+ years' experience in a mid-level financial or management accounting role Competent at learning a wide range of financial processes quickly, and using initiative to overcome gaps in knowledge Competent user of MS Excel and Word Experience of supporting management in a fast paced environment An excellent command of English to ensure professional communications with a range of internal and external people Highly literate, self-motivated and pro-active An exceptional level of accuracy; a keen eye for detail.

Desirable:

Working towards an accounting qualification (the School will provide support during exam periods) Experienced in the independent schools sector Previous user of WCBS PASS for financial processing (alternatively, an experienced user of another financial system)

About

The Manor Preparatory School

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The Manor Preparatory School

Faringdon Road, Shippon, Abingdon
Oxfordshire
OX13 6LN
United Kingdom

+44 1235 858458

Situated in Abingdon, The Manor Preparatory School is an independent, co-educational day school that welcomes children aged 2-11.



The school has a wonderfully happy, creative atmosphere where every individual is valued and nurtured to reach their potential. The Manor's most recent ISI Inspection saw the school receive the highest possible rating of 'Excellent' in all areas. Inspectors commented that "Pupils approach every day with an overwhelming passion to learn and develop."



This is in part due to the exceptionally caring and invigorating tone of the school, where laughter is an essential part of the school day. Children's personal development is further strengthened by staff who act as excellent role models.



Every child is encouraged to push themselves to new challenges and fulfil their potential, resulting in outstanding results academically, on the sports field, and in the creative and performing arts.



The school has an excellent record of ensuring leavers move on to the next school that is perfectly suited to each individual. Scholarships, awards and exhibitions feature highly in all areas.



Please see the website, www.manorprep.org, to gain an insight into the overall feel of the school.Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow

Tes' Fair Recruitment Policy

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