Job Description

Details

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Reference number

406431

Salary

40,661 - 46,613
Per annum, pro rata
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Senior Executive Officer

Contract type

Permanent

Type of role

Business Management and Improvement

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Birmingham, West Midlands (England), B9 5SS

About the job

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Job summary

The United Kingdom Health Security Agency (UKHSA) is a system leader for health security; taking action internationally to strengthen global health security, providing trusted advice to government and the public and reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.


UKHSA's remit, as an agency with a global-to-local reach, is to protect the health of the nation from infectious diseases and other external threats to health. As the nation's expert national health security agency UKHSA will:

Prevent: anticipate threats to health and help build the nation's readiness, defences and health security Detect: use cutting edge environmental and biological surveillance to proactively detect and monitor infectious diseases and threats to health Analyse: use world-class science and data analytics to assess and continually monitor threats to health, identifying how best to control and mitigate the risks Respond: take rapid, collaborative and effective actions nationally and locally to mitigate threats to health when they materialise Lead: lead strong and sustainable global, national, regional and local partnerships designed to save lives, protect the nation from public health threats and reduce inequalities

We are looking for a proactive individual who can demonstrate professionalism and effective business management and communication skills; as well as the ability to work flexibly and efficiently in a demanding environment. Candidates should be educated to degree level in relevant subjects or equivalent level qualification or should have significant experience of working at a similar level. This is a site-based role with occasional requirements to travel nationally for face-to-face meetings for example at Colindale London.


The post holder will provide business analysis support and expertise to the UKHSA Regional Public Health Laboratories and ensure business operations and diagnostic outputs within the Specialist Microbiology Services network are monitored and reviewed in order to ensure cost, quality criteria, internal and external customer requirements are met at all times.

Job description

Your key responsibilities will include:

Provide support on contract and agreement matters, business operations and diagnostic output monitoring to the laboratory management team and members of the divisional office. Ensure Public Health Microbiology Network Managers and Laboratory Management receive appropriate contract management, business operations and diagnostic output monitoring support; this involves working closely with the Microbiology Network Managers and Laboratory Management Teams in the provision of appropriate information To support the production of contracts, activity reports, diagnostic outputs and business reporting and support the maintenance of a monitoring systems and agreements databases. Support ensuring those NHS contracts and reports submitted for review are compatible with the standard NHS contract clauses and strategic objectives and highlight issues including financial, safety and quality impacts. Provide information and support to the PHM Operations lead on all aspects of activity data including data collection and validation relating to regular outputs such as the regional activity indicators, and monitoring and analysis of such data. Assist the Head of Operations in the establishment and maintenance of robust systems and processes for administration, risk management and business support across the division. Assist the Head of Operations lead in undertaking any necessary analysis of financial and management information in accordance with corporate policies and procedures. Comment on, propose changes and support in the implementation of policies and procedures used by the laboratory (in relation to Business Management). Support the monthly invoicing of NHS contracted work for NHS customers. Respond to internal and external customer inquiries/ problems regarding invoicing. To keep up to date on developments within UKHSA and to identify and assess and inform the Public Health Microbiology Network Managers about developments in the NHS and Public Health Community. Assist in the development of business cases submitted to the PHM Divisional Office. Provide general administrative and financial support to the Laboratory Office. Attend key operational meetings. Any other tasks commensurate with the grading and duties of this post. Provide the development of business intelligence to monitor Laboratory activity.

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The Job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Person specification

Essential criteria

Educated to degree level in relevant subject (e.g. Business, Finance, Economics, HR, Marketing) or equivalent level qualification or significant experience working in a business management role Experience of managing and motivating a team High levels of energy, initiative and persistence Must be able to prioritise own work effectively and be able to direct activities of others Strong computer literacy including the development and use of spreadsheet applications, databases and word-processing Good communication skills to people at all levels either on a one-to-one basis or to groups Good written communication skills e.g. ability to draft policy/procedure documents, write reports/presentations and business cases Dealing with documents and correspondence of a confidential and/or sensitive matter. Numerate Good organisational skills and systematic approach to working Sound analytical skills and good judgment when providing opinion or advice to others. Strategic thinking - ability to anticipate and resolve problems before they arise An understanding of and commitment to equality of opportunity and good working relationships, both in terms of day-to-day working practices, but also in relation to management systems

Benefits

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Alongside your salary of 40,661, UK Health Security Agency contributes 11,779 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Strengths, Ability, Experience and Technical skills.

Stage 1 - Application & Sift:

You will be required to complete an application form. You will be assessed on the 13 essential criteria listed, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) Up to 1250-word Statement of Suitability

This should outline how you consider your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and Statement of Suitability will be marked together.

Longlisting

:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

Piles Meets all essential criteria will be moved through to the shortlisting stage.

Shortlisting:

In the event of a large number of applications we will shortlist on:

Educated to degree level in relevant subject (e.g. Business, Finance, Economics, HR, Marketing) or equivalent level qualification or significant experience working in a business management role

Please do not exceed

1250 words.

We will not consider any words over and above this number. If you are successful at this stage, you will progress to an interview. Unfortunately, late applications will not be considered.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV.


Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) face to face interview. In exceptional circumstances, we may be able to offer a remote interview.


Behaviours, technical, experience, ability and strengths will be tested at interview.


The Behaviour's tested during the interview stage will be:

Changing and Improving (lead) Making Effective Decisions Working Together Delivering at Pace


Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as office/lab based at our site in Birmingham.


If based at one of our labs, you will be required to have a Counter Terrorism Check security vetting check as a minimum. For meaningful National Security Vetting checks to be carried out individuals need to have lived in the UK for a sufficient period of time. You should normally have been resident in the United Kingdom for the last 3 years as the role requires Counter Terrorism Check (CTC) clearance. In exceptional circumstances UK residency less than the outlined periods may not necessarily bar you from gaining national security vetting and applicants should contact the Vacancy Holder/Recruiting Manager listed in the advert for further advice.

Eligibility Criteria

Open to all external applicants (anyone) from outside the Civil Service (including by definition internal applicants).

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone.


To help you during the recruitment process, we will consider any reasonable adjustments that could help you.


An adjustment is a change to the recruitment process or an adjustment at work.


This is separate to the Disability Confident Scheme.


If you need an adjustment to be made at any point during the recruitment process you should:


Contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

Artificial Intelligence (AI)

Your application may be rejected and/or you may be subject to disciplinary action if evidence of plagiarism is detected. Examples of plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence (AI), as your own.

Organisation info

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for all.


Please visit our careers site for more information https://gov.uk/ukhsa/careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

International Police check:

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.



Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is counter-terrorist check .



See our vetting charter .
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Medical

Successful candidates will be expected to have a medical.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Harry McCullagh Email : harry.mccullagh@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

Complaints@ukhsa.gov.uk If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk/