Job Description

BLESSED THOMAS HOLFORD CATHOLIC COLLEGE

Urban Road

Altrincham

Cheshire

WA15 8HT

Phone: 0161 768 6030

Email: recruitment@bthcc.org

Website: http://www.bthcc.org.uk/job-vacancies/

ASSISTANT BUSINESS MANAGER

Band 9 (SCP 33 to 36, 44,075 47,181)

36.25 hours per week, full year

To work 8.00 am to 4:00pm (including a 45 minute unpaid break)

Responsible to: School Business Manager

Main Purpose of the Job:

To support the Business Manager in providing high-quality financial management. To ensure the finance office fully supports the needs of the school and to strive for continuous improvement; making recommendations to the Headteacher and Business Manager where scope of system improvement is identified. To work as part of a team to support colleagues and contribute to the vision and ethos of the school.

Main Responsibilities and Tasks

Leadership and Strategy

Under the direction of the Headteacher and Business Manager, lead on all financial matters in college, to ensure the college's successful financial performance and that financial-related decisions are clearly linked to the college's strategic goals.


Attend regular operational and finance meetings at college, as requested by the Headteacher or Business Manager and report to Governors where appropriate.


Contribute to the implementation of college-wide changes and allocate resources in line with the school improvement plan, putting policies and procedures in place and communicating them to staff.


Take all decisions in line with the vision and values of the college and encourage others to do the same.

Financial Management and Fundraising

In partnership with the Headteacher, Business Manager and Finance Team, manage the school's budget and ensure it is balanced, realistic, and represents and effective use of public funds.


Monitor the budget all year round, advising the Headteacher where revisions or changes are needed.


Forecast future years' budgets, based on the college's estimated funding and trends in expenditure, to enable the Headteacher to make effective strategic, long-term decisions.


Conducting monthly reviews of forecasting reports, investigating variances and liaise with the Business Manager as required.


Preparation and distribution of monthly department / budget holder reports, responding to any department budget queries.


Contribute to the college's fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan.


Lead on college level procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money.

Day to Day Finances

To be part of the Finance Team and will have a key role in implementing procedures and maintaining the schools financial reporting system


Assisting the Business Manager in all aspects of financial management


Line managing the the Finance Team (two part time staff)


Undertake training and have a knowledge of all College Finance software packages


Ensure spending of the school budget is operating in line with Financial Regulations and official guidelines including CFR Guidelines and the School Finance Manual


Maintain accurate files of accounts, which record the school's financial transactions, including order forms, invoices, cash, receipts and other paperwork.


To ensure spending is kept in line with the budget, produce monthly monitoring reports for budget holders and ad-hoc reports as requested.


Monitor and reconciliation of control accounts including aged debtors and creditor reporting, VAT and payroll accounts, bank, cash and fixed asset recording


Liaise with all budget holders, stakeholders and external bodies when required


Monitor the monthly advance and grant income receipts are in line with the School budget allocation and other funding streams


Liaise with the bank, auditors, DfE and Governors


To ensure all orders and financial commitments are input accurately and timely into the schools management information systems


Maintain the School Fund Account currently on SAGE with the Finance Team throughout the year and produce the year end statement


Authorise the invoices in the Schools Finance System to produce and reconcile timely BACS payments


Raise school invoices as required and manage the debtor control system


Administration of petty cash and internal recharges and maintaining the records in the finance system


Complete monthly VAT returns


To be responsible for the use and management of the school's bank cards


Reconcile the school's bank accounts in the management information system


Monitoring and managing the cash flow of school accounts


Administer the School Fund and Gift Aid Account processing the annual claim to HMRC


Maintaining the College contractors register


Support the Business Manager with Local Authority and DfE returns


Take responsibility for the provision of school transport via the minibus fleet and external providers

Human Resources

Provide the information required by Payroll and HR for the smooth running of those functions.


Involvement in HR issues and recruitment within the school as requested by the Headteacher as required.


Support the Headteacher and other senior staff with HR admin as required.

Premises and Health and Safety

Support the Headteacher with the day to day management of the site.

Additional:

Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate person


Be responsible for your own continuing self-development, and willing to undertake any additional training as appropriate


Contribute to the overall ethos/work/aims of the school


To undertake any other reasonable duties, as directed by the Headteacher


This job description will be reviewed annually and may be subject to amendment at any time after consultation with the post holder. It is not a comprehensive statement of tasks but sets out the main expectations of the school in relation to the post holder's duties and responsibilities

Closing Date Thursday 2 October 2025